2023-07-11 Salary Commission Minutes

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Salary Commission July 11, 2023 MS. NAMAHOE: Commissioner Namahoe. I have a thought here. First, thank you very much for these examples of letters that were sent out previously. I am reminded of the desk audit thought process, which isin essence, what we're all being tasked to do. We're auditing each none—how do I say this—none bargaining—yes— MALE: argainingyes MALE: And unit. MS. NAMAHOE: —and unit—right. So, I almost wish there was more formal language that would pair with the email or the cover letter, because as much as we'd like to send a generic one, it would be tailored to—"This is, as we understand your current job description, we'd like you to be able to defend yourself against it"—right from the jump. So, if we look at the top letter as an example, which would be the top letter would be from Glynis to this sample, "Aloha, everyone, you have six points: What are the primary duties and responsibilities of the agency head"I would rather have a matrix in front of them to say, "What are the primary duties that you're seeing listed here that you have to go above and beyond to do?" I'd almost like to say, "To give you a chance to succeed for the time that we are requiring of you to apply to this process, I'd like you to say this is your job description. Now, here you go, pen and paper, redo this matrix for us." And I don't know if that's an unrealistic request right from the jump. But my gut instinct is if I were sitting in the department head that's what I'd like to do from Day 1 -to be able to say as the fire chief or police chief, it says that we need to do these many ambulance runs or these many calls. But the reality is, we have these many more fires that take place, so there's even more so the need to do intra -agency support seeking with the Federal and StateI'm going down the rabbit hole trying come up the example but, you know where I'm going. MS. GREENBAUM: Right. Yeah. MS. NAMAHOE: So, is there the question then, is there a desk audit—is there any process that we have in previous paperwork that asks department heads to desk audit or defend against a current job description? Has that ever been done before? Have we ever seen examples of that? FEMALE: No. MS. NAMAHOE: No? FEMALE: Yeah. MS NAMAHOE: Oh, that was quick. MS. FRENZ: This is DCC Cody. The other difference I see, too, is the sample that you have here and what you're talking about, Commissioner Namahoe, is requiring the person—subject to a potential raise or decreaseright, to kind of defend what they think they are deserving. Whereas the Charterso, I go back to the appointing authority for this Commission is the Page 10