2023-07-10 Minutes Approved - Laserfiche WebLink

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by raising of hands to approve. Those present voted, "Aye." The motion passed. CHAIRPERSON REPORT: Chr. Chang announced the vacancy for Council District 4. She thanked Commissioner Crivello and V. Chr. Kelepolo for participating in a recent community meeting at the Ka'u Coffee Talk in Ka'u at the Kahuku Unit of the Hawai'i Volcanoes Nationa Park in Ka'u. They gave a presentation about the Preservation Fund. Chr. Chang encouraged the commission that community presentations are allowed and announced the deadline for filing the Stewardship Grant Application by August 31, 2023, before 4:30 p.m. DEPARTMENT OF FINANCE REPORT: Property Manager Hamana Ventura announced the Halelua contract is underway, and soon the Keauhou Lots. He reported continuing movement forward with other projects such as Mahukona. He announced approved funding for a "stand alone" website for the Open Space Preservation Program. Commissioner Ward asked for clarification for contracts that were 18-month vs. 12-month terms for Stewardship Grant funding. Property Management Technician Maxine Cutler explained that previous contracts with Parks and Recreation (P&R) were accepted as either calendar or fiscal year grant terms. As part of "catching up" and unifying all applications to a fiscal year, all applications for the 2021 grant year received an 18-month term from January 1, 2021, till June 30, 2022, and also run parallel with the County's "Grant -in -Aid" program. She shared with the commission Communication 336, approved by the Committee on Legislative Approvals, which included an Accounting Report on the Preservation Maintenance Fund and Stewardship Grant Fund Report as of May 30, 2023, covering 2020 — 2023. Commissioner Ward voiced concerns for the Waipi'o Valley stewardship non-profit, Pohaha I Ka Lani having difficulty filing their tax returns due to the 18-month term change. She asked Finance to assist them with their filings. Mr. Ventura responded that tax issues are a private matter and need to be addressed by the organization. DEPUTY CORPORATION COUNSEL REPORT: Deputy Corporation Counsel Jean Campbell addressed the issue of hybrid meetings. She summarized HRS Chapter 92 and the PONC Rules and Procedures and gave this opinion: that the Finance Director determines the disposition of hybrid or Zoom meetings. The Finance Director has been asked, and her response is, "No, it will take extra staffing to hold such meetings." Atty. Campbell assured the commission that your County staff has asked about hybrid and zoom meetings numerous times. OLD BUSINESS: 2. Report from the PInG for Pre -Review of Stewardship Grant Applications. Chr. Chang reported no grant applications were submitted for pre -review and expressed support for forming a PInG to offer a pre -review again next year. 3. Report from the PInG for 2024 Suggestion Form. Commissioner Rosam reported that the PInG met and is working on a draft for the next meeting. NEW BUSINESS: (Motion(s) required) 2. Choose volunteers to write summaries for the 2023 Annual Report to the Mayor. V. Chr. Kelepolo mentioned that the Site Visits Reports were well written and followed the format of the summary for the Annual Report. Condensing or summarizing the site visit report would Minutes of July 10, 2023 Page 4