2024-03-12 Merit Appeals Board Minutes

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Merit Appeals Board March 12, 2024 MS. TOKIHIRO: —and assessing it with the departments. And then, looking at the rules and what it contains. MS. MATHEWS: Thank you. CHR. CABANAS: Mr. Kunz, any questions for Sommer? Sommer, I just have a few questions. For the Recruitment and Exam Division, I noticed that you started with 58 continuous recruitments—closed 15. For the 15 that closed, I'm assuming that the positions were filled. Is that a correct assumption? MS. TOKIHIRO: In some cases yes. In other cases, if the department had been referred a list, including five or more applicants, we close the continuous recruitment until the referred list was addressed by the department—meaning that the department would need to proceed with their interviews for the names that were referred. CHR. CABANAS: Okay. So, in other words, the selection process was in play? MS. TOKIHIRO: Correct. CHR. CABANAS: Yeah. Okay. And so, when staff closes the recruitments the continuous recruitments—are they doing some sort of analysis as to how you got a successful applicant from because the division has increased social media and other—and implemented other recruitment strategies—are they looking at why it was successful? Is there a nexus to that successful hire? MS. TOKIHIRO: So, there is an area on the application where we're asking applicants to identify for us how they learned about the opening. We do want to change that area a little bit because, right now, there's options that applicants can choose from—and because we have increased the social media presence, we're also doing—we're in our first month of a trial of using the advertising agency ZIP Recruiter—so we need to address that part of the application, so that greater detail can be provided. But, yes, that's part of our process as we evaluate if these strategies are working—is to look at the application and see where people are finding out about our openings. And this ties into one of my goals for this period, which is also re -assessing the application and looking at the job postings to make sure that we're providing other information, maybe, on the front-end about the benefits of working for the County to try and attract more applicants as well. CHR. CABANAS: Okay. I noticed Prosecutors and Police have changed theirI want to say changed—or enhanced might be a better word their recruitment strategies on Facebook because I am on Facebook as a citizen. MS. TOKIHIRO: Mm-hmm. Page 6