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chair cannot hold the position for the term, a special election will be held. In the absence of the chair at any meeting, the vice chair shall preside. In the absence of both the chair and vice chair, the remaining members shall elect an acting chair. (3) TRANSACTION OF BUSINESS. A majority of the Commission shall constitute a quorum for the transaction of business. A concurring vote of the majority of the Commission shall be necessary to take any action unless otherwise required by law. (4) COMMITTEES. Committees shall be appointed by the chair with specified duties and functions to comply with these rules of practice and procedure: (A) Budget & Finance. Prepares the annual budget of the Commission, taking into account historical data as well as anticipated activities for the next year. Reviews the Department's budget preparation and presents recommendations to the Commission and to the managing director, as appropriate. (B) Rules & Procedure. Reviews the Rules of Practice and Procedure of the Commission to see that they support effective civilian oversight to the Department. Makes recommendations to the Commission as appropriate. (C) The Commission may authorize the establishment of temporary committees as may be necessary to carry out the powers, duties, and functions of the Commission. RULE 4. COMMISSION MEETINGS. (a) The regular meeting of the Commission shall be on the third Friday of each month at 9:00 a.m. in the Aupuni Center Conference Room or West Hawai'i Civic Center Building G Conference Room, or another site accessible to the public. (b) The public will be given a reasonable opportunity to testify on agenda items. Any testimony may be limited to five (5) minutes in length. Repetitious or disruptive testimony will be curtailed by the chair. Any person who does not abide by these rules shall be ruled out of order. It is recommended that 10 copies of the testimony be submitted to the Commission prior to the meeting. RULE 5. POLICY (a) The Commission shall, as required, pass upon matters of policy affecting the Department. (b) Communications received by the Department from any government agency concerning matters of policy shall be referred to the Commission for its information and use. Page 4