2024-05-03 Merit Appeals Board Minutes

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Merit Appeals Board May 3, 2024 unless, for some reason, the department decides to cancel the recruitment—say, if they're going to evaluate a different way to try and fill the position. So, they know departments will try and make sure that they have—if they're going to conduct interviews that they're conducting interviews for several applicants as opposed to just one at a time. But I can't really speak to the individual department process once HR provides the eligible list. MS. MATHEWS: So, continuing on that vein—excuse me. Does your system have the ability to track an applicant from the beginning to, sort of, the buckets—the—all the way down, so that—because I think what Ms. Bond is referring to isout in the community, at least, there's a belief that it takes forever to get a position. It would be really nice, from the position of the Merit Appeals Board, to be able to say, "Yeah, but it wasn't HR" MS. TOKIHIRO: Yes. MS. MATHEWS: They had it for 20 days and they hired at the end of that and the person was there or all this other stuff happened in the middle. Is that easy to track without any personal information? So, we're just after raw numbers—how long did it take to go through the system. MS. TOKIHIRO: Yeah. So, generally, we have a report that summarizes time to hire. And it actually, kind of, color codes it so that you can see where the time is spent at the various steps that takes longer. We do need to do a little bit more—we need to have a little bit more discussion with NeoGov as far as the definition for some of the categories because it's not just "HR Department". But you can but it does map it out so that you can see where, I guess, it left HR—and then what happens through the rest of the process. MS. MATHEWS: And how difficult would it be for us to get that report? Because I realize you're going to have to delete any personal data. MS. TOKIHIRO: It will—yeah, we can do it in a summary fashion. So, I can work with our Recruitment team to provide that report for the next meeting. MS. MATHEWS: Thank you. MS. TOKIHIRO: You're welcome. Yeah, so I believe the last time that we evaluated time to hire, the—it was—it's about four months. And I realize yes, that's forever. I mean, I recall when I applied for County positions and it does—it's a lengthy process. But it is divided between or broken up between what happens in HR and then what happens in the department. And everything from the eligible list being referred to the department Page 9