2024-06-21 Police Commission Regular Minutes

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Hawai'i Police Commission Regular Session Minutes June 21, 2024 Page 8 these complaints or inquiries. He suggested that the commission provide guidance to the auditor's office on when to refer matters and welcomed direct communication. Mr. Benner clarified that in the future, the auditor will communicate in writing with the commission, who will then ensure the department is informed. He also mentioned he could send an email to the chief informing them that information has been transmitted to the commission, which the chief can then obtain directly from them. Vice Chair Bertsch outlined the process for handling anonymous complaints and emphasized the requirement for notarization. This was their first time receiving such communication. It would be irresponsible for the commission to disregard a valid whistleblower complaint. He highlighted the importance of anonymity for whistleblowers and the protection it provides. Mr. Benner noted that according to Police Commission rules, the commission has the authority to investigate misconduct. He suggested that as they review and reform their processes, they might consider enhancing these capabilities across different functional areas. Vice Chair Bertsch acknowledged that there is broad language in their rules allowing for inquiries determined by the commission. He agreed with Mr. Benner, indicating this will be a significant topic for discussion during their review of rules and practices. DCC Frenz disagreed, citing that the current rules do not permit the commission to receive anonymous complaints, specifically under Rule 6. She emphasized the importance of clarity and separation of roles, noting that the County Auditor holds a specific role in this regard. Mr. Benner added that during pilot phases, they received calls from officers seeking assistance on policy and recruitment concerns. They aim to improve communication pathways to ensure concerns are heard without fear of reprisal, akin to implementing a suggestion box system. Chief Moszkowicz mentioned the recent establishment of a suggestion box within their PowerDMS system. Officers can access it through DMS and submit messages to a designated box called "Ask the Chief." This process is detailed in department-wide videos. Responses are provided, and FAQs are posted. EXECUTIVE SESSION (CLOSED TO THE PUBLIC) Vice Chair Bertsch motioned to meet in executive session to consider charges against officers or employees of the police department, where matters affecting privacy will be involved; to consider sensitive matters related to public safety, and may consult with the board's attorney on questions and issues pertaining to the commission's powers, duties, privileges, immunities, and liabilities pursuant to HRS 92-5 (a)(2)(4)(6) and the Hawaii County Charter Section 13-20 (b). Seconded by Commissioner Lacerte, with no discussion, it carried unanimously. Executive session convened at 11:29 a.m.