2024-06-25 Fire Commission Minutes

Home

Hawaii Fire Commission Regular Session Minutes June 25, 2024 Page 10 explained that the letter was straightforward, requesting the Mayor to arrange for a substitute in case their secretary is unavailable. With no further comments, he called for a motion to approve the letter. Commissioner Hirakami acknowledged that the letter was well-stated but noted that it lacked a specified response time, potentially leaving it open to being ignored. Chair Kosaki suggested monitoring for a response within a month, and if none is received, they could follow up with the Mayor's office. Commissioner Luke motioned to approve the letter as written, seconded by Commissioner Hirakami. With no further discussion, the motion carried unanimously. Chair Kosaki announced that the letter would be sent to the Mayor. NEW BUSINESS Discuss the Fire Chief's annual evaluation period (fiscal year vs. calendar year) and the process. Chair Kosaki explained the reason the chief's evaluation was conducted in the fiscal year is because Chief Todd began his tenure in April 2021 , so his initial evaluation period was from July 1 to June 30t" Commissioner Mattos inquired whether it would pose any issues to conduct evaluations on a calendar year basis aligned with the terms of commissioner members. Chair Kosaki stated that transitioning to calendar year evaluations would be appropriate, especially considering the previous half-year without a meeting. He expressed that he was open to suggestions, if they want to do it that way, that's appropriate, as long as they do an annual evaluation. Commissioner Mattos made a motion to complete the chief's evaluation on a calendar year basis instead of a fiscal year, beginning in 2024. Commissioner Hirakami seconded the motion and stated it makes sense to do it that way coinciding with the annual report. He suggested that before the evaluation begins, he could offer input to improve the evaluation system. With no further discussion, the motion carried unanimously. Chair Kosaki requested that this matter be included on the agenda for the next meeting to discuss the chief's evaluation process. ANNOUNCEMENTS Chair Kosaki announced the commission's next monthly meeting is scheduled for July 25, 2024, at 9:00 a.m., at the County Building, Council Chambers, Suite 1401, 25 Aupuni St., Hilo, HI. ADJOURNMENT The meeting adjourned at 11:14 a.m.