2024-09-26 Fire Commission Minutes

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Hawai'i Fire Commission Regular Session Minutes September 26, 2024 Page 8 allows for filing complaints, which can be anonymous or include personal information. Chair Kosaki emphasized that commissioners serve as a voice for personnel and oversee the chief's operations. He noted that miscommunication leads to misunderstandings, causing personnel to jump to conclusions. He stated that addressing issues brought to the commission is crucial to protect both the commission and the department, as failing to do so could lead to negative consequences. Chair Kosaki asked about a memo from Chief Todd regarding FAR 135 compliance issues. Chief Todd explained that they received a new helicopter through collaboration with the Sayer Foundation, but the FAA required additional paperwork. They are in the process of transitioning pilots and operations to a new system and director. To maintain FAR 135 compliance, they need operational control, which requires someone available around the clock. When the operational control is traveling, they can't be reached. They can perform operations but cannot charge for them due to non-compliance. There was a discussion about HFD's email distribution list for commission members. Chair Kosaki noted that some topics he raises come from emails sent by the chief. DCC Salas-Ferguson emphasized that any discussed items should be placed on the agenda to ensure everyone is informed. Commissioner Hirakami expressed that he perceives limited decision-making within the board, contrasting it with his experiences on other boards. DCC Salas-Ferguson clarified that the commission has limited decision-making authority, primarily to inquire about operations and administration. While the commission can ultimately suspend or remove the chief under certain circumstances, it cannot interfere with departmental operations. He suggested that refresher training on the commission's powers would be beneficial and encouraged anyone with questions to reach out to him. DCC Salas-Ferguson added that while questions about the chief's report are welcome, new topics should be added to the agenda for discussion. AGENDA ITEMS FOR NEXT MEETING Chair Kosaki requested to include discussions on the donation of the new helicopter, the duties of the project manager transition coordinator, the status of hydrant maintenance, volunteer uniforms, and EMS standby volunteers. Recess was called at 11 :40 a.m., the meeting reconvened at 11:53 a.m. UNFINISHED BUSINESS The Fire Commission discussed the process for the Fire Chief's annual evaluation. Chair Kosaki inquired about the consensus from the previous meeting. Commissioner Hirakami noted that while everyone was asked to review the evaluation and suggest