2024-09-26 Fire Commission Minutes

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Hawaii Fire Commission Regular Session Minutes September 26, 2024 Page 9 revisions, no changes were made, and no motion was made to accept it or set a timeline. The evaluation, based on an improvement model aligned with the strategic plan, includes several categories developed in consultation with the chief. The commission should submit their evaluations in November and review them in either open or closed session during the December meeting. Before that, they need to approve the evaluation. He asked if there were any suggestions. Commissioner Cushnie sought clarification on the evaluation structure and process. Commissioner Hirakami explained that the commission would review the chief's self- assessment, which is introspective and has been utilized by the Department of Water Supply. Commissioner Magsalin inquired about the scoring totals on page 3 and confirmed that the chief would complete a self-evaluation before the commission rates him. She suggested asking the chief questions instead of a written evaluation. Chief Todd noted that this evaluation consolidates a significant amount of information and is modeled after a 360-degree evaluation process commonly used for CEOs, typically involving a third-party survey. Commissioner Hirakami emphasized that this tool is meant to assist the chief's improvement. Chair Kosaki inquired whether, after receiving the chief's self-evaluation, the commission would complete their evaluations, followed by his corroboration, resulting in a total of eight assessments. Commissioner Hirakami clarified that they would refer to the first page to compile everyone's scores and provide an overall rating, highlighting that the comments are crucial. Chief Todd suggested the option of hiring an external company to manage the evaluation process, allowing the commission to complete the survey online. Alternatively, Ms. Correa could create the evaluation using Google Forms or SurveyMonkey, which would compile the responses into a single report. Chair Kosaki expressed his support for this idea, noting that consolidating everyone's comments was time-consuming. He asked DCC Salas-Ferguson if this was feasible, to which Salas- Ferguson agreed but questioned who would handle the technical aspects. Chief Todd explained that they could either hire an external company for the review or utilize SurveyMonkey through Ms. Correa. If the survey is limited to commissioners, SurveyMonkey would suffice, but if they wished to include feedback from personnel and peers, it could be integrated into a 360-degree review process. Chair Kosaki clarified that the input should only come from commission members, as it is their responsibility. Chief Todd confirmed he would cover the costs for SurveyMonkey if they chose that option. Chair Kosaki then called for a motion to allow the Chief and Ms. Correa to look at creating a survey through SurveyMonkey for the Fire Chief's evaluation based on the form created by Commissioner Hirakami. Commissioner Hirakami moved, and Commissioner Mattos seconded the motion, with no discussion, the motion passed unanimously.