2025-02-03 Letter from John Pipan Response to Comments & Proposed Conditions

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Mrs. Huang notes that the applicant previously held the event without a permit. While the Special Permit application was in process prior to the event, we regret that the applicant did hold the event prior to obtaining the Special Permit. He will work with the Planning Department to do what is necessary to resolve this violation. However, we would like to note that prior to holding the event, he did notify his neighbors and consult with the Police Department and Fire Department. Concerns regarding Indian Tree Road and traffic on Hawaii Belt Road are addressed above. Additionally, please find the applicant's deed establishing legal easement access over Indian Tree Road attached as Exhibit A. Proposed Conditions The applicant appreciates the favorable recommendation on the application and the effort of the Department in processing and drafting the proposed conditions. The applicant is in agreement with the vast majority of the conditions with the following requests for consideration. 6. To mitigate traffic impacts to the Indian Tree Road/State Highway 19 intersection related to the annual event, the Applicant shall develop a Traffic Management Plan that shall be submitted to and approved by the State Department of Transportation District Engineer prior to each event. A copy of the approved plan shall be provided to the Planning Department prior to each event. Implementation of the approved plan shall be the responsibility of the Applicant. The applicant requests that this condition be reconsidered. HDOT has not requested a Traffic Management Plan for the proposed use and the Police Department commented by letter dated October 8, 2024, Staff, upon reviewing the documents available, does not anticipate any significant impact to the traffic with all vehicles being located on the subject property during the event and not on Indian Tree Road or Hawaii Belt Road(Exhibit B). During past events having approximately 200 attendees, the maximum number of cars checking in at one time was four(4) and the vehicles were easily accommodated on the applicant's property without even backing up onto Indian Tree Road. There is approximately 400 linear feet of private driveway on the applicant's property between Indian Tree Road and the check in area which can easily accommodate several times this number of cars should several come to check in at the same time. Hawaii Belt Road is another 3/4 mile from the subject property. Requiring HDOT approval of a Traffic Management Plan that they have not requested may lead to significant delays beyond the control of the applicant. For these reasons we would respectfully request the deletion of this condition. 12.Prior to the next annual festival event in 2025, the applicant shall provide the Planning Department with a metes and bounds survey of the approved permit area, completed by a surveyor licensed by the State ofHawai`i. Use of the property beyond the permit area for uses approved under this permit shall be prohibited. Furthermore,prior to the next festival event in 2025, the applicant shall, . J place flagging around the approved