2025-01-23 Fire Commission Minutes

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Regular Session Minutes January 23, 2025 Page 9 DCC Salas-Ferguson suggested making a motion to formalize the process and submit it for approval at the next meeting, confirming that commissioners can visit stations with a phone call. Commissioner Cushnie clarified that the phone call would be a courtesy, but not always realistic, and that commissioners should check in with the officer in charge upon arrival. Chair Kosaki proposed that the chief send a notice to staff, informing them of the fire commissioners' names and that they may stop by, without creating a strict protocol. The goal would be for visits to be at the convenience of personnel, with no pressure to speak unlessavailable, fostering a collaborative effort to support the chief and the community. Commissioner Hirakami emphasized that it's not about how commissioners perceive themselves, but how others might view their authority. Drawing from his experience on the school board, he noted that some may think they have the power to challenge the CEO. He stressed that commission members should maintain a neutral stance. Further discussion followed on the appropriate procedures for handling internal complaints and public complaints directed to the commission. Chair Kosaki suggested deferring the discussion to allow time to think about a simple procedure. DCC Salas-Ferguson confirmed that everyone is comfortable with Fire Commissioners visiting stations to learn about areas within their authority, acknowledging that there may be issues raised outside their scope. He emphasized that commissioners should check with the officer in charge when visiting, and if uncertain about jurisdiction, they should bringthe matter to the chair and attorney for further discussion at the next meeting. Chief Todd stressed the importance of formalizing this process to avoid confusion in the future. Commissioner Cushnie proposed drafting a rough version of the discussed procedure for review. Chair Kosaki agreed, and Cushnie will prepare the draft for the commission to review and amend if necessary. DCC Salas-Ferguson suggested Cushnie send the draft to him for any adjustments, and they can discuss it further at the next meeting. The draft should be simple, ideally two sentences. Chair Wolf inquired whether DCC Wong had provided an update on the secretary position and who would fill in if she were absent, as this issue had been tabled for several months. Chief Todd responded that he was unaware of any updates. DCC Salas-Ferguson confirmed she was referring to a backup for the secretary. Vice Chair Wolf confirmed this, and DCC Salas-Ferguson agreed to look into it. Chief Todd mentioned he would discuss the matter with the new administration to determine if they have a plan in place. EXECUTIVE SESSION(CLOSED TO THE PUBLIC) Commissioner Luke motioned toenter executive session to consider the evaluation of the Fire Chief, where consideration of matters affecting privacy will be involved, and may consult with the board’s attorney on questions and issues pertaining to the