2025-05-29 Fire Commission Minutes

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Regular Session Minutes May 29, 2025 Page 6 Funding has been reallocated to support the contracts, and the goal is to finalize the process within the first quarter of the fiscal year (July–September). Chief Todd noted it is unlikely everything will be resolved by July. In response to a question about pilot retention, Chief Todd stated there have been no recent changes in staffing, but bringing pilots in on contract is intended to provide stability and help prevent future retention issues. Additional discussion followed regarding hours of operation. Chair Kosaki asked about theFire Project Manager Transition Coordinator position. th Chief Todd explained that the position ends on June 30 , and he is currently working on transitioning all policy and procedure materials. He noted that four years ago, one of the major issues he identified was that the department’s policies and procedures were still typewritten from the 1980s. His goal has been to digitize and properly format these documents. While progress has been made and most documents, memos, and policies are now available online, about 75% remain in the old format and still need to be consolidated and updated. Recess was called at 11:04 a.m., and the meeting reconvened at 11:14 a.m. UNFINISHED BUSINESS Training onparliamentary procedure, ethics, Sunshine Law, and Fire Commission Rules:DCC Salas-Ferguson provided training to the commission on parliamentary procedure, ethics, the Sunshine Law, and Fire Commission rules, and recommended holding an annual refresher. Parliamentary Procedure: The commission is required to follow Robert’s Rules of Order under Commission Rule 5 to ensure meetings are fair, efficient, and orderly. The chair maintains order, recognizes speakers, manages motions and voting, and ensures discussions remain respectful and on-topic. Commissioners should direct comments to the chair, who typically votes only to break a tie and speaks last. Agenda Management:The chair is responsible for opening meetings, overseeing public testimony, and guidingthe agenda flow, including the approval of minutes and the Fire Chief’s report. Discussion must stay within the scope of the posted agenda. Sunshine Law:This law supersedes Robert’s Rules. It requires all agenda items to be publicly posted six days prior to a meeting. Commissioners may only ask clarifying questions about what’s presented in the Fire Chief’s report; discussing topics outside the posted agenda is not permitted without a two-thirds vote to amend, which is discouraged. Items not on the agenda must be placed on a future agenda to allow public comment.All commission business must be discussed in open meetings. Discussions outside of meetings involving board business (items on or likely to appear on an agenda) are limited to two members unless a Permitted Interaction Group (PIG) is formally established.