2025-05-29 Fire Commission Minutes

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Regular Session Minutes May 29, 2025 Page 9 topic during his training. She recommended allowing Chief Toddto complete his report before asking questions. DCC Salas-Ferguson suggested the chair could invite questions either at the end of the report or after each section, depending on the commission’s preference. Commissioner Hirakami proposedthat members take notes during the report and ask questions afterward for greater efficiency. The commission agreed to a trial run at the next meeting, during which the chiefwill deliver his report without interruption, followed by questions from the commission. Commissioner Cushnie recommended adding an aviation section to the Chief’s Report to ensure related questions remain within scope. Chief Todd agreed and will include it in future reports. UNFINISHED BUSINESS Discussion regarding the process and guidelines for Fire Commissioners visiting stations:The commission discussed the draft memo regarding station visits. Chair Kosaki invited comments, and Chief Todd recommended including a photo, name, district, and title for each commissioner in a department-wide memo to verify their identity when visiting stations. He noted that this was previously discussed, and while the commission had concerns in the past, he believes it is important for personnel to recognize commissioners and have their contact information available. He also suggested commissioners call ahead before visiting, noting that if there’s no answer, they can still stop by. DCC Salas-Ferguson asked whether the memo would come from the commission or Chief Todd. Chair Kosaki clarified that it would come from the chief, but reflect the Fire Commission’s policy. Chief Todd recommended amending the draft to include a note that commissioners should call in advance, but may still visit if they are unable to make contact. He will compile an org chart with commissioner photos and contact details to accompany the memo. Chair Kosaki will revise the draft for the commission to vote on at the next meeting. Commissioner Hirakami suggested rewording a phrase in the memo, stating that “related issues” implies they are looking for problems, when the intent is to gather suggestions and identify areas for improvement. Chair Kosaki clarified that the memo is for internal use and will not be sent to stations. Commissioner Perrin requested a list of the captains in each district; Chief Todd said his secretary would provide that. Chair Kosaki requested the item remain on the agenda. UNFINISHED BUSINESS Discussion and follow-upregardingpotential changes to the commission secretary position:The commission revisited the issue of having a backup for the commission secretary position. Chair Kosaki shared that, following recent events, a request was made to the Mayor’s Office. He spoke withthe Mayor’s Executive Assistant,Micah Alameda, who oversees boards and commissions, who indicated he would be willing to