2025-08-26 Merit Appeal Board Minutes

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Merit Appeals Board August 26, 2025 MS. TOKIHIRO: Yeah. So, the County is developing a training plan because their—for example, everybody’s going to be entering their timesheets online, which is not actually an “HR component”—that’s through payroll and our Finance Department. But I am part of the group that’s working to—we need to get devices at all of our different sites, provide internet access, we’re going to have to provide the basic level device training before—then the software company can come in and do the training specific to the software. So, it’s a big project and we are working on that, but we’re wanting to make the process as easy as possible for our employees. So, it’s a system that is Cloud-based, so it’s accessible from basically any device, but we need to provide that basic level training to our employees. We cannot assume that everybody has a smartphone, we also cannot require that employees use their own device to access the system. And so, we’re working on that, and we will have a training program for that. MS. BOND: As someone who is non-Cloud friendly—I have a lot of trouble with the Cloud. Every time I put anything out there, it’s gone, and I can’t find it, and can’t get it back. And, I mean, I know it’s—I know where the problem is—I mean, maybe it is them, but—so, be aware that there really are people like me that are tech. idiots. MS. TOKIHIRO: Oh, absolutely. And not, maybe, even tech. idiots—“tech. challenged” or just haven’t had the opportunity or then—required to use technology in the same way. I mean, we do also have employees that haven’t necessarily completed their own timesheet and all the details that goes into it. So, because there’s—through our collective bargaining agreements, there’s certain added benefits—if you work over a certain number of hours at a certain time of day, you’re paid meals, et cetera, et cetera. So there’s—we have employees that may not be familiar with all of those details. So, it’s going to be a learning process from the perspective of technology, but also just in terms of employee benefits as well. MS. BOND: Yeah. I mean, I just now am getting to the point where I can use Google Docs. as a regular thing—and I still can’t figure out how to make a “group” so that I can put them to get— it’s just—I really, I mean I know that a lot of it is my fault, my problem, or my—that’s not where my heads at. I’m much more creative than I am technical. MS. TOKIHIRO: Right, but— MS. BOND: But it’s just one of those things where people—you got to watch out for the people that will fall through the cracks because they just get overwhelmed by it. I get to the point where it’s, like, “I’m done”—I have to shut it down. MS. TOKIHIRO: Yeah, we are going to have—so we have Readiness Coordinators in our area of Finance but also in the area of HR in every department. And so, those people are the ones Page 22