2009-12-18 Puna Community Development Plan Action Committee Minutes

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A. Regular meeting schedule (Section VIII, c): Dan made motion to hold meetings every third Thursday from 3 -6 p.m. Larry H. seconded. All in favor. B. Public testimony (Section XI, b): Considerations included convenience for the public by allowing persons to testify early in the meeting as well as during discussion of agenda items. Larry H. moved to amend (b) to allow the public up to three (3) minutes to make comments on subject agenda item immediately before it is discussed. Madie seconded. All in favor. C. Deputy Corporation Council amendments: Larry B. explained that Amy Self's suggested amendments were incorporated into the draft currently before the Action Committee. To see her changes, one would have to compare it to the previous draft. D. Other amendments: Barbara went through the Operating Guidelines in order and asked for suggested changes. (i) Duties and Responsibilities (Section IV): a. (item f) Barbara made motion to change "annual report" to "progress report" so as not to be tied to making a report every 12 months. Withdrew motion after Larry B. explained it was a loose term and didn't have to mean every 12 months. b. (item k) Discussion held to clarify pending permit applications that will /should require AC attention. Members were interested in adding language requesting the AC be notified of anything of substantial impact to the CDP. Larry B. said in those cases the director will want AC's review and comment. As Project Manager, he is asked to review plans that are under the jurisdiction of Puna's CDP and brings anything in conflict to planners' attention. If requested, he could generate a report of significant permit/zoning requests; the most significant would be variances and subdivision requests, which require posted signage. Larry B. reminded the AC they don't have approval authority but have review authority at Planning Director's discretion. He suggested a notification request be in a memo or letter to Planning Dept. so it would be on record. Barbara suggested having Larry brief the AC if anything significant comes up. Larry said he can ask for notification. Barbara also noted that Planning Commission agendas are required to be published. Rene suggested the AC ask to be added to their distribution list. Rachelle said she would add a link to the HCRC web site. c. (item 1) Barbara moved to simplify /clarify the item about receiving briefings from other county agencies. Larry B. said it was in accordance and verbatim with the county code. (ii) Meetings (Section VIII, e) On the Planning Director being allowed to add agenda items, Frank asked if she could go through the chair. Larry B. said if someone comes to him to add an item, he will talk to Barbara about it. (iii) Notice (Section IX, c) Frank suggested including email addresses which will automatically be sent minutes and agendas unless notified otherwise. Barbara made a motion to amend, Dan seconded. All voted in favor. 2