2009-12-18 Puna Community Development Plan Action Committee Minutes

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(iv) Public Information (Section XII, a) Barbara pointed out that the AC /staff would publish information about its activities and doesn't need to ask the Planning Dept. to do it. Jeffrey moved strike "to request that the Planning Dept." Madie seconded, all voted in favor. (v) Staff support (Section XIV, a) Frank asked about support for sub - committee meetings. Larry B. said it can be addressed on case -by -case basis rather than in operating guidelines. Frank moved that at least one staff member attend monthly standing committee meetings for at least two hours so that information can be recorded and brought back to the AC. Larry said as long as it doesn't use up the allocation of sub - contractor resources needed for AC meetings. He reminded everyone that the recorder contract ends in September. Barbara moved to change wording of (a) to include sub- committees. Frank withdrew his motion. All voted in favor of Barbara's motion. (vi) Amendment of Operating Guidelines (Section XVI, a) Frank moved to change (a) to read "may be approved by 2/3 vote of membership" in order to change operating guidelines. Wes seconded. All in favor. Frank moved to adopt Operating Guidelines as amended. Dan seconded. All in favor. 2. Puna CDP Action Committee Vision Statement, Mission Statement and Logo Adoption A. Larry H. moved that the AC adopt the PCDP vision statement as written in the PCDP. Wes seconded. All in favor: "Mdlama Puna A Mau Loa: Residents of Puna live in harmony with the `aina while promoting a sustainable vibrant local economy, healthy communities, and a viable transportation system that is accessible, friendly, and safe for now and future generations." B. Frank moved to accept the statement provided by Dan and Jeffrey, Larry H. seconded. Madie made motion to change some of the wording. All in favor. Voted on as amended, all in favor: "We, the Action Committee for the Puna Community Development Plan, will be faithful stewards of the Vision `Mdlama Puna A Mau Loa: live forever in harmony with the land of Puna. We will assure the integrity of the Puna CDP, pledge to foster its implementation, be faithful to the determinations of the Puna community, regularly articulate, prioritize, and promote PCDP action projects, promote community participation in implementation of projects, strengthen community awareness of the PCDP, honor and preserve the diversity of our community, and we will be loyal to the mandate of the Hawaii County Charter and to the intent of the County General Plan. We encourage all members of the Puna community to become engaged in this commitment." 3. Annual Report Barbara commented that if annual report is to be in line with budgetary considerations, should be linked with county's fiscal calendar. Jeffrey moved that an annual report based on the county fiscal calendar July 1 to June 30 be completed by March 1 to allow for County to review prior to new fiscal year. Madie seconded. During discussion, Larry B. suggested the AC have an outline so they can fill in the blanks as the year winds down. Motion carried with all in favor. 3