2025-10-30 Merit Appeals Board Minutes

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Merit Appeals Board October 30, 2025 CHR. CABANAS: Not quite. But you have an excellent employee team. So, they’re—the County is in good hands. MS. TOKIHIRO: And Dee didn’t say it as part of the description of the role of Admin. Services—but, really, Admin. Services keeps the rest of us in line. So, just ensuring that all the policies and procedures are being followed, and that for every action taken there’s a proper authority. And so, Dee and her team literally have to know a little bit of absolutely everything in applying the appropriate authority, policy, procedure—and problem solving. Because a lot of the—things are—when things fall outside of the boxes that we have been trying to figure out—how to make things work to be in compliant with the rules. So, we really appreciate Dee and her team to help us ensure that we’re following all those appropriate rules. CHR. CABANAS: Very much so. They check everything—whether it is a transfer, promotion, effective date—they catch it. If a line department makes a—you can explain, Dee. MS. SADAYASU: So, when we get our Personnel Action Forms—so you’ll see, like, in the reports, right—what happens is, then we’re auditing that. So, we’re checking effective dates, like, Gabe mentioned—against, like, the recruitment side to make sure that it matches—making sure the compensation that all the proper procedures were followed, and that we—there’s an authority for that action. CHR. CABANAS: Okay. And I know the big, big thing is the new system that you’ll go live come January, is that right? MS. TOKIHIRO: Yes, that’s correct. The HR module goes live January 1, 2026, and also at that same time, the payroll module goes live as well. So, the CoHnect project is taking a lot of time on the part of Admin. Services because they’re really doing a lot of testing to make sure that we’re fully familiar with HR processes, so we can explain it to our line departments and make sure that we’re encountering any defects that need to be fixed by the software developer/implementor. But it’s a big project. So, that CoHnect project actually comes out of Finance and we have one component of it, but it’s really Finance software that’s going to replace FRESH and covers everything from budget and payroll—and includes HR. CHR. CABANAS: Board members, do you have any questions for Dee Ann? MR. THOMAS: Not really a question, just an observation that the report on the vehicle equipment and property damage and so forth, looks like it’s getting under control, and it has been reduced considerably since 2021. Page 7