2010-09-21 Merit Appeals Board Minutes

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Mr. Takahashi noted that his department also received a communication from the Cost of Government (COG) Commission. In his response, Mr. Takahashi informed the COG that the HR department's personnel will be cross training to enable staff to work in multiple functional areas. They will have the opportunity to reorganize the HR department, as staffing levels will be lowered through attrition. There are five employees that are eligible to retire within the next fiscal year. One employee has officially notified Mr. Takahashi that he is going to retire. There are four other employees that are eligible to retire within the next fiscal year so the department does have an opportunity to reduce its staffing level through a reorganization where they will not be filling vacancies. Mr. Takahashi also responded that if the administration so directs, there's a possibility they may decentralize functional areas to line departments although that may put a burden on departments. MOTION: Mr. De Lima moved to receive and file Communication No. 10 -04. The motion was seconded by Mr. Rowe and unanimously carried. DIRECTOR'S REPORT Mr. Takahashi reported the following: 1) Recruitment & Examination presentation. Mr. Takahashi introduced Ms. Gabriella Cabanas, Human Resource Manager in Recruitment & Examination. Ms. Cabanas gave the Board a brief overview of her division's activities and distributed a one -page description of the division's function. There are two HR specialists, one clerk, and Ms. Cabanas, who is the division chief, in the Recruitment & Examination Division. They basically have two types of recruitments to fill County civil service positions islandwide. The two categories are open- competitive, which the public can apply for, and internal recruitments, which County employees can apply for. Internal recruitments have been delegated to the County departments since 2002 as part of civil service reform measures, and what Ms. Cabanas is directly responsible for are the open competitive recruitments. Basically, they advertise for those recruitments as requested by the hiring departments. Ms. Cabanas' advertising budget has been reduced from $90,000 to $10,000 this fiscal year alone, which was the department's good faith effort in trying to go V