2026-05-11 - Minutes DRAFT - Laserfiche WebLink

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numbers would be able to figure out where properties are for themselves. It’s important to remember that these are private properties and there is a potential to alienate property owners if the public starts trespassing on these properties because of the commission’s site reports. Chr. Chang then states that there is an inconsistency in writing styles. Cmr. Rosam replies that she does not see that as a problem but thinks the content needs to be standardized. She suggests using previous reports as examples and keep the formatting the same. V. Chr. Britt stated that covering all the key points in the format would be sufficient. Cmr. Markoff asked how the temporal component for sites that have been withdrawn addressed in the site report and should properties that are under threat of development be highlighted. Chr. Chang replied that is something that they usually do. Cmr. Rosam added that it is always done. Chr. Chang followed up by mentioning that the property that was withdrawn had been sold immediately so the site visit was not conducted. Cmr. Markoff clarified that he is looking for some sort of codification such as “threat level – orange”. Chr. Chang responded that there are guidelines within the format to make sure to note the urgency. Chr. Chang then shared that pagination is very helpful as it makes it easier to find things. Mr. Schapiro notes that part of the conversation is expediting the overall process, so instead of condensing the site visit reports to be included in the annual report, the idea would be to use the already prepared reports as is, and maybe discuss if the commission is okay with that or if changes needed to be made first such as removing detailed directions to the site. Cmr. Rosam corroborates with Mr. Schapiro’s statement and mentions that a lot of time is put into these site visit reports and re-working the report for the annual report to the Mayor is redundant. The reports should be reviewed for errors and the property score and ranking added in July. Chr. Chang agrees and asks what the commission thinks about the length of the reports being that most of them are seven or eight pages and a lot of pictures which she thinks is wonderful. Cmr. Brandt asked if there are components in the annual report to the Mayor that is not already in the site visit reports. Chr. Chang confirms just the ranking is not already included. Mr. Schapiro gives a brief history of how reports were summarized in years past, condensing seven or eight pages down to two or three. However, as we are trying to do things quicker, if the DRAFT v.1 - Minutes of May 11, 2026 Page 11