2026-05-12 Merit Appeals Board Minutes

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Merit Appeals Board May 12, 2026 CHR. CABANAS: And the complaint is filed with Alika—with the Manager? MS. TOKIHIRO: It would be filed with the—it’s referred to the department for initial follow-up. CHR. CABANAS: But what if the situation is within that department? MS. TOKIHIRO: So, if the employee for some reason felt uncomfortable reporting it to their department, then we have stepped in and we can report it through Alika—and then, we would work with the department to try and address it. CHR. CABANAS: Has that ever happened? MS. TOKIHIRO: It has. CHR CABANAS: Oh, okay. And what’s the remedy to that? MS. TOKIHIRO: It depends on what the findings of the investigation are. So, in some cases, we have had incidents where there’s been violations of the Violence in the Workplace Policy or there could be—I’m not aware of a recent case of harassment—but with the violations of the Violence in the Workplace Policy, then it’s up to the appointing authority to determine the discipline. CHR. CABANAS: Okay. The other question I had—I have two questions, really. Going to Classification for the Clerk Series—so we’ve had, historically, Clerk I, II, and III—so these have been retitled to Office Assistant? MS. TOKIHIRO: Yes. CHR. CABANAS: So, are they all—I guess my question is—let’s say a Clerk III is now an Office Assistant—or is it an Office Assistant III? MS. TOKIHIRO: Yes, Office Assistant III. CHR. CABANAS: Oh, okay. MS. TOKIHIRO: So, we kept the—those— CHR. CABANAS: You kept the levels. MS. TOKIHIRO: The steps—yes. CHR. CABANAS: Okay. I got it. Okay. And then, for the Admin. Services Division, I noticed they didn’t report on fixing bugs to the system. And I’ve been hearing some Page 11