2026-05-12 Merit Appeals Board Minutes

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Merit Appeals Board May 12, 2026 kickback or some concerns from employees about that—not getting correct pay—and so, can you comment on that? Why didn’t she put it in the report? MS. TOKIHIRO: I think she probably didn’t put it in the report because it’s something that they just do all day, every day—and so, it’s become just so routine. But, yes, the— we are continuing to work on the CoHnect system daily. And the CoHnect system covers a variety of different aspects. So, there’s our module, which is the information in the system that includes your personnel information, the position that you’re in, et cetera; but then there’s the payroll component, which would address any irregularities in pay; and then our Finance module—so all of our expenses, and how we pay bills, and purchase orders, and budgeting. And so, everything appears to kind of crossover and there is a lot more crossover in CoHnect then there was in the former system. So, really, addressing problems becomes kind of like peeling back the layers of an onion to figure out where that source is. Is it in the payroll module or is it something that is to be addressed by payroll; or is there something in the HR module that’s affecting it. And so, we have—continue to have daily meetings with the Implementor of our system and weekly meetings with different support providers, as we continue to try and iron out some of the bugs and work on getting the reports out that we need. CHR. CABANAS: I guess what I hear from employees is that they can’t see—how can I explain it. They cannot see the track on—they can’t—when they’re looking at it, they can’t see the track for what they’re getting paid for. It’s not transparent. It’s not clear to them as a—just reading whatever—I don’t know what the paystub looks like, but it’s not clear to them. MS. TOKIHIRO: It is very different as far as the way that the system reports the information and because we do timecards now on a weekly basis and depending on when the timecard is approved—there are some differences in the way that, say, overtime gets processed or the leave gets processed. It differs compared to how it was done before. So, I have heard that feedback as well that the tracking is a little bit more difficult on the part of the employees because it’s two parts—it’s, one, the employee puts in their timecard but it’s when their supervisor approves it—and then, what the payroll deadline was. And so, it can be confusing. CHR. CABANAS: So, it sounds like—this might be more for payroll than HR—but it sounds like they can’t decipher or match up the hours worked with the pay. That’s what it sounds like. And I don’t know, I’ve never seen it, so I can’t comment on that—but they can’t understand it. They don’t know if they’re getting paid correctly—that’s the bottom line. Page 12