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MS. O’HARA: <br /> Right. And we would like to know their explanation of who is <br />responsible for that and to help contracting. So knowing the types of services and how <br />it’s administered. <br />MS. WONG: <br /> Then it might be helpful for people that are asked to come to the <br />commission that we have three different subcommittees so that they would be alerted to <br />what kind of topics each committee would be addressing. <br />MS. O’HARA: <br /> So getting back to what you said originally, Kathy, was whether we <br />should do this and Data at the next meeting? That sounds like a lot to. <br />MS. GARSON: <br /> Too much? <br />MS. O’HARA: <br /> Yeah. <br />MS. GARSON: <br /> Okay. So the agenda item will probably be something like,Discussion <br />and question and answer session with Purchasing Division, Public Works and <br />Corporation Counsel regarding current processing of contracts and contract <br />administration. <br />MS. O’HARA: <br /> Okay. <br />MS. GARSON: <br /> And that’s broad enough to maybe ask, have you ask question of them. <br />MS. WONG: <br /> So there will be four people and say 15 minutes presentation by each? <br />MS. O’HARA: <br /> At max. <br />MS. GARSON: <br /> Or the representative from Public Works might not necessarily have a <br />presentation but is there to answer questions. <br />MS. WONG: <br /> So can you make sure or stay for our questions and answers after your <br />presentation? <br />MS. GARSON: <br /> Sure. <br />MS. O’HARA: <br /> Can we also ask them, because the contracting process can be very <br />complex, if it can be put into a flow chart, like handout, that we could follow along with <br />because it can get very complex. There’s a lot of issues with the law. <br />MS. GARSON: <br /> I can ask them. I can tell you right now, what we have is contract <br />routing form. That has how it’s routed. What we can do is we can bring you things that <br />are already in existence but I’m thinking that two weeks, the next meeting is October 22, <br />in order to get your packets out we got one week. But that might be something if they <br />can’t verbally explain it to you while they’re here, we can ask them. <br />MS. O’HARA: <br /> They might already have these things to go. Anything that they do have <br />developed in the way of the graphic of the flow of contracts and how it works would be <br />very helpful. <br />26 <br /> <br />