2011-05-13 Draft Report - Laserfiche WebLink

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C.County Level Specific Recommendations to Save Costs and Increase Revenues 1.Employee benefits and compensation a.Compensation Package/Review of the complete compensation package for employees 1) Allow employees to work 10 hours/4 days per week. Potential savings: lower utility cost, reduction in overtime costs for staff required to attend evening public meetings, reduction in travel time/mileage, and increased employee morale. (January 14, 2011 minutes, page 3) 2)Institute a performance-based reward program. Rewards might be a bonus, time off, increase in compensation, etc. (January 14, 2011 minutes, page 33) 3)Set the work week at 40-hours a week rather than eight hours a day, and allow an employee to flex their work schedules during the 40-hourwork week to reduce overtime. (January 14, 2011 minutes, page 33) 4)Link pay cuts to an economic index that would restore cuts as the economy Improves. (January 14, 2011 minutes, page 33) 5)Focus work-hour cuts or shift personnel in departments that have less demand for their services in a slow economy to department or tasks acquiring additional man hours. (January 14, 2011 minutes, page 35) 6)Establish a ‘voluntary furlough’ program. Suggested format is: a)Department head decides which positions or whether any positions can accommodate the personnel time reduction on a temporary basis only. b)Any employee may apply. c)Each eligible full-time employee may take a maximum of one day per week (two days per pay period) without pay. d)Eligible employees agree to a 90-daycommitment to the voluntary furlough program, which may be renewed by application at least 20 days prior to expiration (for accounting management needs). Manager may require reduction to minimum (one day per month) or deny, based on personnel needs. 7)Review and reduce number of paid holidays. (January 14, 2011minutes, page 37) 8)Reduce monthly accrual of vacation or sick leave from 14 hours per month (4.5 weeks per year for each) to 10 hours per month (three weeks per year). (January 14, 2011 minutes, page 37) 9)Consider consolidating vacation and sick time into personal time off. Potential impacts would allow employees more flexibility to schedule personal time off, would reduce abuse of sick time. (January 14, 2011 minutes, page 39) 10)Establish an early retirement incentive plan. (January 14, 2011minutes, page 37) b.Reimbursement for Expenses/Review policies on reimbursements and per diem payments 1)Eliminate on-island meal reimbursements. (January 14, 2011 minutes, page 39) 2)Replace set per diem with actual expenses, capped at per diem amount. (January 14, 2011 minutes, page 40) c.Travel Policy/Examine county policies on travel and vehicle use 1) Limit attendance at off-island conferences and/or hold off-island conferences via Skype or video conferencing. Hold department and division meetings via video 7