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transcriptions online. This will increase availability to all county residences.
<br />(January 14, 2011 minutes, page 9, February 25, 2011 minutes, page 29, and
<br />March 23, 2011 minutes, page 11)
<br />2) Develop and implement a county-wide technology management plan.
<br />(November 17, 2010 minutes, page 25)
<br />3) Implement the use of Laserfiche for all departments when and where practical.
<br />(Operation, Budget and Consolidation subcommittee report on October 8, 2010)
<br />3.Contracting Process
<br />1)To facilitate long term planning and budgeting require each department have an
<br />annual planning session to identify their needs for outside contracting services over
<br />the next two to five years. This will allow each department to commence with
<br />drafting bid documents. (January 14, 2011 minutes, page 9, February 25, 2011
<br />minutes, page 27, and March 23, 2011 minutes, page 10)
<br />2)Review internal processes that are currently in use to reduce change orders,
<br />renewals and processing in a timely manner. Utilize technology such as electronic
<br />signatures in each department, electronic distribution, and online approvals to
<br />increase efficiency. (January 14, 2011 minutes, page 9, February 25, 2011
<br />minutes, page 25, and March 23, 2011 minutes, page 8)
<br />4.Budget and Code Review Process
<br />1)Review and update the entire County Code at least every ten years, rather than
<br />making changes on a piecemeal basis or not at all). (November 17, 2010 minutes,
<br />page 23 and Comm.2010-105; December 10, 2010 minutes, page 39)
<br />2)Develop three different budget scenarios for each department as part of the annual
<br />budgeting process. One version would be based on the current budget allocation,
<br />another version would reflect a five percent increase in funding, and the third would
<br />be based on a 10% decrease from the current budget. (January 14, 2011 minutes,
<br />page 6 Hoffman)
<br />3)Review the county’s operating budget semi-annually or quarterly to make needed
<br />adjustments. (January 14, 2011 minutes, page 6 Hoffman)
<br />5. Boards and Commissions
<br />1)Evaluate the frequency of Board and Commission meetings to reduce the number
<br />of meetings to the minimum required. In addition, eliminate inactive boards and
<br />commissions and review existing boards and commissions on a regular basis for
<br />potential consolidations to limit their number. Reducing the number of boards and
<br />commissions and/or the frequency of meetings would result in staff time cost
<br />savings. (Operation, Budget and Consolidation subcommittee report on October 8,
<br />2010 minutes and February 25, 2011 minutes, page 32)
<br />6.Miscellaneous
<br />1) Continue to update and enforce the county’s internet use policy for all employees.
<br />(December 10, 2010 minutes, page 27 andComm. 2010-144)
<br />2) Solicit employee suggestions and recommendations on a regular basis including
<br />cost saving suggestions. (January 14, 2011 minutes, page 49)
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