2001-07-03 Enviromental Management Commission Minutes

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Minutes for Tuesday, July 3, 2001Page 2 of 4 Carolyn Witcher: If we do the minimal, and send the notice and then notify the persons that the information is available at the County or could be mailed if they wish it, is that so that we can conserve on paper? Is that adequate then? Pat O’Toole: You just have to mail the notice. But I know you want to make it available in some format. You are not required to mail out that whole packet. Riley Smith: My preference is to minimize the amount of paper we send out around the world. I think it makes Val’s job easier and then people can choose what they like to print out and read. I prefer e-mail format because then I can read it wherever I want to and I don’t have to carry files and files of stuff. Curtis, does that meet your concerns if we handle it in an e-mail format. Curtis Tyler: The issue is not whether Curtis Tyler gets this stuff in a timely fashion. The issue is, is it available to the public, not to mention the commissioners, so that you can say something intelligent, you can review it and educate yourselves instead of coming here and saying they didn’t have adequate notice. That’s the whole purpose of this. Not to be critical. What can we do to make it easy. And for myself, every day my e-mail gets printed out by Megan. Whether I read it that day or the next day or the day after, it’s up to me. But that would definitely save Valerie some time and that’s the reason I suggested you post in on the Web as well. Cause I agree with what the chairman is saying. Hugh Ono: It’s not a notice issue. It’s more of a courtesy issue of having things available at the earliest possible and the Website to me is a great place to go. It’s paperless. Riley Smith: To clarify for Val then, for all of the commission members, she’ll still mail out the packets, but in addition to that anything that is able to be posted on the Web Val will send it to Data Systems. The things that we don’t get in electronic format will not be posted on the Web. UPDATES FROM SOLID WASTE DIVISION Larry Capellas, Solid Waste Division Chief, reported on the following: Regarding the green waste at the Kailua Landfill being placed on private land. It’s been cleared up, however, there’s some minor things that have to be cleared. We’re now accepting green waste only on our property, not on private property. Have undergone concept discussions about moving all waste metal and anything related to automobiles or vehicles to a site at the West Hawai`i Landfill and have that contract and that movement isolated and then dedicate the Kailua area to green waste and some other as yet unidentified recycling actions that may take place there. We have asked the metal recycler to give us an estimate approximately on how much it’s going to cost, what his investment would be, and we have Waste Management to set aside about a three acre site. We haven’t heard back on the initial anticipated investment by Hawai`i Metal Recycling. That may trigger something that is going to involve a long-term contract. Solid Waste Advisory Committee. Memo dated June 19, 2001 was mailed to commission members before today’s meeting. There are 18 members for this committee. Meeting is set for today, 2:00 p.m. at Hale Halawai. The consultants will be here at the first meeting and provide information. At the second meeting, expects more discussions inline with the direction we want to take. Public and commission members are welcome to attend the meeting and give input. Larry will notify all members of this commission about the next meeting for the Solid Waste Advisory Committee. Would hope to have the advisory committee meetings set for the same day as the Environmental Management Commission meetings. Larry said that the Commissioners maybe able to meet with the consultants at the next Advisory Committee meeting. Hugh motioned for Barbara Bell to be designated as the Environmental Management Commission’s representative at the SWAC, Sam seconded. Motion approved unanimously. Integrated Solid Waste Management Plan. Contract has been signed and the consultants have been working for several months. Carolyn requested to get a copy of the Plan. The contract is for $303,614.00. Have begun a supplement contract to cover a specific item and that’s the Disaster Debris Action Manual. The administration feels very strongly that we should have one. Copy of Exhibit "A", which is the scope of work for the ISWMP for Harding ESE, Inc., was distributed earlier to the members. Consultants to review and update the County’s Integrated Solid Waste Management Plan dated 1993 and present the County with the defined direction for solid waste management especially in East Hawai`i upon completion of studies, hearings and data gathering, etc. This direction shall include a definitive recommendation for new facilities and technologies to be installed in East Hawai`i and replace the function of the Hilo Landfill. Transfer Stations Permit. Members received this earlier in the mail. Each transfer station has this typical permit. The permit expires in January 2002. The term is for 5 years. Hilo Landfill Permit. Members received this earlier in the mail. Expired in 1996 and was extended for two years to 1998 and we are now under review by the Department of Health. We’ve submitted all the items that they required for a new permit until the file://C:\Test1\minutes070301.htm6/22/2011