2007-03-14 Board of Ethics Minutes Regular Session

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Board of Ethics Minutes of Regular Session March 14, 2007 WJ: No, we are way faraway from everything right now. It is just in the draft stages. It is all part of our ongoing business. I would imagine this will be homework for the next meeting. BLT: I think for our next meeting, I'm not sure how long we deferred looking at our rules and stuff. Was it our next meeting? AL: No, I think it is months away. BLT: It was later, yeah. I am going to look for stuff then dole it out. b. Review of destruction of records schedule. WJ: Does everyone have that with them? I am going to borrow Kendall's. KD: I found this when I was going through my stuff. I had the old retention schedule then I noticed this new one behind it and thought I would send to everyone to look at. AL: Then last month we had the changes, right? When Lincoln was here. KD: Last month when Lincoln came and spoke with us he said that if there were things that you wanted to change, you could bring it before their committee. What happened was that I had stated that I thought there was no destruction date for the Financial Disclosures. But this is the latest and the disclosure only need to be kept for six years. That is why I sent this out, because it appears that this is the latest schedule. WJ: Anyone have any concerns about the current schedule? If not how about we entertain a motion to accept and file this document. Motion and Vote: Ms. Sharpless made a motion to accept and file the document. Ms. Lum seconded the motion; all members voted aye. Motion carried. Motion and Vote: Ms. Lum made a motion to move into Executive Session; Ms. Sharpless seconded; all members voted aye. Motion carried. 5. EXECUTIVE SESSION The Board re- entered Regular Session at 10:44 a.m. Motion and Vote: Ms. Sharpless moved to accept and file the financial disclosures for Daniel B. Banks, John Dill, Karen Kudlo, Michael Gleason, Andrew Levin, Florence Mitchell, Sean T. Oda, David Y. Omura, Riley Smith, Emma Sousa and Steve K. Wilhelm and return the following financial disclosure to Kathleen Lassiter for clarification. Mr. Dill seconded the motion; all members voted aye. Motion carried.