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hiring a consultant to do this work was not supported by their administration however <br />they were lucky because they had a planner now. Ms. Blaich stated some of the issues <br />involved the State and a relationship had to be developed. <br />Ms. Walker talked about revising the survey. She asked Ms. Blaich how they phrased the <br />questions in the intake forms so that the reader could say these are really their express <br />needs and should be considered priority items. <br />Mr. Caylor stated it depended on what they were looking for. If you were looking for a <br />list of properties or access that might be acquired, you would just need to close in and <br />focus. Mr. Caylor stated to look for all possible ways that the question could be <br />misinterpreted; the questions needed to have one possible interpretation therefore you <br />don't ask a question too vague. <br />Ms. Walker stated they wanted to help the public describe their needs so the Commission <br />could understand what it was. Ms. Walker stated when they went through the intake <br />forms they found most of their needs were very similar. <br />Mr. Caylor stated a good survey ought to include as few open -ended questions as <br />possible. If were asking about opinions or anything else it needed to be categorized by <br />ranges. Mr. Caylor stated if they could quantify or categorize the possible responses, you <br />needed to distill the information to something very simple to understand. The answers <br />the public gives you should be clear cut. Mr. Caylor stated nearly everything could be <br />analyzed with numbers. The act of analyzing open -ended information was that the <br />researcher categorized the responses into numerical grouping. <br />Mr. Kaneshiro asked if they had a process regarding a bi- annual or bi- monthly newsletter <br />or bulletin on how the Commission was proceeding with the recommendations that were <br />made by the public and if that report was sent to the Council. <br />Ms. Blaich stated they don't but they should. Their Commission had talked about having <br />a monthly newspaper with a short statement about what they were interested in and how <br />it was going. Ms. Blaich stated they had been through one round and they had to report <br />to their Council and be on television. Ms. Blaich stated they made an extensive <br />presentation with an effort for the public to learn about what their Commission was <br />doing. Their Council meetings are frequently watched. <br />Mr. Caylor stated one point of caution would be to pay attention to the program staffing <br />level and the time involved. Mr. Caylor stated somebody had to be responsible for that <br />which would be another task for the staff. In their case on Kauai, it would fall to him. It <br />depended on how much time you wanted to dedicate for other things or possibly <br />increasing staff level. Mr. Caylor stated he believed they should be reporting back to the <br />public which maybe through their annual report or web updates. <br />Mr. Kaneshiro stated when the Commission were out at public meetings, they heard there <br />was a need for maintenance regarding the facilities that already exists and some of the <br />13 <br />