2010-01-11 Public Access, Open Space and Natural Resources Preservation Commission Minutes

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Ms. Self suggested that they instead be listed on the agenda to do a presentation at the Community Development Plan (CDP) Action Committee meeting in these districts. Ms. Moon added that since Mr. Hirakami was absent she would like to volunteer to contact him on the Puna CDP meeting and possibly schedule site visit of properties in the Puna district. Ms. Self told Ms. Garcia that she will contact Mr. Whitmore at the County Planning Department to see if she can get on the agenda for the Ka`u CDP meeting on February 9 th Mr. Flores then asked the commissioners to plan on scheduling four regional meetings between February and April subject to availability of location, time and whether they can be put on the agenda for the CDP meetings. These meetings will be held in Ka`u, Puna, Hamakua and North Kohala. (the commissioners then went into discussion regarding the formatting for the public regional community meetings) Mr. Flores summarized the formatting as below: ➢ brief introduction of the Commission, purpose and function (Sec. 2 -217) ➢ have copies of suggestion forms for the public and provide an example of a form that has been filled out completely ➢ highlight Commission achievements and mention the active matching funds that was used to purchase the properties ➢ Finance to provide a blown -up map which highlights all properties purchased in the district that the meeting will be held ➢ direct the public to the website for more information ➢ have hard copies of all the Annual Reports to the Mayor for display at the meeting Lunch: 11:57 a.m. Reconvened: 1:11 p.m. Mr. Flores suggested that they move the PONC meeting from May to June since the suggestion forms are due by the end of May and they can begin assessment of forms in June. He added that the remaining meetings for the year will be in August, October and December and if they need additional time to finish the annual report they will schedule a meeting in November. (the commissioners went into discussion regarding scheduling of priorities for 2010) Mr. Flores re- capped the Commissions' schedule of priorities for 2010: February — April ➢ schedule community public regional meetings -5-