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RECOMMENDATIONS - TIRE RECYCLING PROGRAM <br />RECOMMENDATIONS — <br />REPORT <br />STATUS <br />REFERENCE <br />TIRE RECYCLING PROGRAM <br />1. We recommend that the County Code, Updated ISWMP, and DEM landfill <br />IN <br />operations manuals be reviewed and further updated to be consistent with the <br />PROGRESS <br />p. 45 <br />State ban of used tires from County landfills. <br />2. We recommend that DEM implement a process to ensure that all interested <br />parties are included in the IFB process to ensure strict adherence with <br />IN <br />p.45 <br />procurement laws and to enable the County to contract for quality services at <br />PROGRESS <br />reasonable prices. <br />3. We recommend that the Purchasing Division and DEM determine whether file <br />PENDING <br />pp. 45 — 46 <br />documentation can be improved to develop a priority list for procurements. <br />4. We recommend that DEM implement formal policies and procedures for <br />p.46 <br />program review and contractor evaluation to better determine whether a current <br />PENDING <br />contract should be extended or a new procurement process should be initiated. <br />5. We recommend that DEM determine why timeliness in its procurement is <br />PENDING <br />pp. 46 — 47 <br />problematic and implement appropriate countermeasures. <br />6. We recommend that DEM develop formal procedures and forms for <br />IMPLEMENTED <br />p.47 <br />authorization of contract - related changes such as account balance liquidation. <br />7. We recommend that DEM review documentation submitted by contractors for <br />IN <br />p. 47 <br />compliance with contractual and regulatory permit requirements. <br />PROGRESS <br />8. We recommend that DEM develop policies and procedures pertaining program <br />IN <br />pp. 47 — 48 <br />incident resolution and reporting. <br />PROGRESS <br />9. We recommend that DEM provide staff with clearly defined job responsibilities <br />IN <br />and adequate training and policy guidance regarding transfer station operations <br />PROGRESS <br />and contractor monitoring duties. <br />10. We recommend that DEM implement the changes necessary to provide the <br />IN <br />capability to obtain accurate estimates of volumes to be processed for inclusion <br />PROGRESS <br />p. 48 <br />in procurement and contract documents. <br />11. We recommend that DEM implement a mechanism for ongoing measurement <br />IN <br />pp. 48 - 49 <br />of inflow volumes. <br />PROGRESS <br />