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RECOMMENDATIONS - EPA GRANTS - PHASE I Kea`au Recycling and Reuse Center (KKRC) <br />RECOMMENDATIONS - EPA GRANTS - PHASE I <br />Kea`au Recycling and Reuse Center (KKRC) <br />STATUS <br />REPORT <br />REFERENCE <br />1. We recommend that the County as EPA Grant awardee monitor and <br />PHASES I AND II ARE <br />p.50 <br />review all procurement processes and obtain sufficient documentation <br />CLOSED. <br />to provide assurance that all procurements are made in accordance <br />with applicable grant and procurement laws and regulations. <br />REMAINING PHASE 111 <br />FUNDS WILL BE <br />2. We recommend that DEM ensure the timely procurement of its <br />UTILIZED FOR REUSE <br />contracts and /or agreements, so that a valid contract is issued prior to <br />SHELTERS AT <br />commencement of work. <br />TRANSFER STATIONS. <br />3. We recommend that the County consider revision of the County Code <br />PHASE IV FUNDS WERE <br />and procurement rules relating to "conflict of interest' and "related <br />GRANTED DIRECTLY TO <br />party" issues on the part of employees, contractors and <br />HIEDB. <br />subcontractors. <br />FORMER DIVERSION <br />4. We recommend that DEM implement policies and procedures for <br />GRANT SERVICES ARE <br />monitoring and control of contractor performance to ensure that <br />NOW SUBMITTED TO <br />contractual obligations to the County are being fulfilled and public <br />FORMAL PROCUREMENT <br />funds are being properly expended. <br />PROCESS. <br />5. We recommend that DEM assign personnel to reconcile contractor <br />claims and authorize payment of invoices. <br />6. We recommend that DEM include in its program file any and all <br />documentation pertaining to any complaints, improprieties, or <br />discrepancies that may occur during a contract period, including a <br />chronology of the resolution process. <br />xii <br />