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• Administration of utility service agreements /billings and property rental /insurance for <br />various County lands, buildings and offices. <br />The Building Division has 71 budgeted positions for FY 2007- 2008: <br />Architectural Drafting ......................................... <br />..............................3 <br />Chief/Deputy Chief ............................................. <br />..............................2 <br />Inspection........................................................ <br />.............................28 <br />Maintenance................................................... ............................... <br />3 <br />Permitting....................................................... <br />............................... 8 <br />Plans Examination ............................................ ............................... <br />3 <br />ProjectCoordinator ........................................... ............................... <br />6 <br />Carpentry, Electrical, Plumbing .............................. <br />.............................14 <br />Parking Control ( Temporary) ............................... ............................... <br />1 <br />Security......................................................... ............................... <br />1 <br />Custodial........................................................ <br />............................... 2 <br />DEPARTMENT INTERVIEWS <br />CIP Projects —Planning <br />Capital Improvement Projects encompass all procurement, design, construction and significant <br />repair of County infrastructure and facilities. The primary goals of CIP contract management are <br />to ensure that capital projects are delivered efficiently, effectively, equitably and with <br />accountability. The Construction Industry Institute has concluded that the greatest impact on <br />cost occurs during the planning and design stages of a project and that the ability to favorably <br />influence project cost and quality diminishes as a project moves beyond planning into design and <br />then constructions <br />During audit interviews, DPW administrators indicated that for all CIP - related construction <br />projects (with the exceptions noted in Table 3.1 below), DPW engineers provide project scoping <br />through meetings with "end user" agencies to identify user needs. Once user needs have been <br />identified, DPW may contract with a professional services consultant, who is responsible for <br />development of design plans and specifications, surveys or environmental studies; preparation of <br />bid documents; and /or consultation on issues related to project management and inspection that <br />may arise during construction. Using design plans and specifications and bid documents <br />prepared by DPW engineers or professional services consultants, construction projects are put <br />out to bid and contracts are awarded in accordance with State procurement laws and rules and <br />DPW general requirements and covenants. Thereafter, broad project management, coordination <br />and oversight are the responsibility of the designated DPW project engineer or coordinator, while <br />day -to -day verification duties relating to conformance with contract specifications (such as <br />material types and quantities and weather contingencies) and labor and safety regulations are the <br />responsibility of the designated DPW project inspector. <br />5 Source: Construction Industry Institute, Publication 3 -1, July 1986. <br />11 <br />