2011-01-ES Executive Summary - Limited Scope Performance Audit Parks and Recreation Facilities Asset Management

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painting and repair being reduced to zero despite unmet roof mai of trained staff and equipment to conduct necessary work. The Department of Parks and Recreation has insufficient written facilities maintenance and repair. Its current work order syste procedures for critical maintenance and major repair work orders Planner for completion with CIP funds, resulting in certain crit often not completed years later. While the Parks Maintenance S of preventative maintenance, the Division has not yet been able maintenance processes, and as a result, work orders for unplanne maintenance staff. A Ðcrazy cycleÑ develops with maintenance wo caused by neglected maintenance, leaving less time for completing preventative maintenance, which results in more deficiencies that become repair or safety Insufficient planning, monitoring, reporting, transparency, and DepartmentÓs project plans and priorities and asset management i makers and stakeholders with insufficient information to determi meeting its own strategic plan goals for facilities, fiscal resp goals of the County Administration, Council, and taxpayers relating to delivery of public services and access to public facilities. A root cause of deteriorating facilities appears to be the failu recognize the impact of deferring maintenance and repairs, which processes and insufficient budget resources allocated to maintai condition. Without proper maintenance, public facilities can pr preventative maintenance and minor repairs leads to more costly implementing best practices in asset management such as those recommended by the Government Finance Officers Association (GFOA) and National Research Council (NRC) that are cited in this audit report, the useful lives of public facil life cycle costs, access to public facilities can be improved, and the Department and all stakeholders will have the information necessary to determine how effective the County has been in meeting its goals and responsibilities relating to facil SUMMARY OF FINDINGS AND RECOMMENDATIONS FINDING ONEINSUFFICIENTLY INTEGRATED PLANNING, BUDGETING, : OPERATIONS, AND MONITORING PROCESSES RESULT IN INADEQUATE CRITICAL MAINTENANCE AND REPAIR Recommendation: The P&R Department, County Administration, and County Council ne ensure that there is an integrated overall process to facilitate repair of the CountyÓs recreational facilities. FINDING TWO:P&R’s PLANNING PROCESS FOR FACILITIES CRITICAL MAINTENANCE AND REPAIRS IS INSUFFICIENT Lack of an Asset Management Plan for Facilities Recommendation 2.1: P&R should develop a comprehensive asset management plan, whic should integrate plans to address the deferred maintenance and r rehabilitation, and hazardous materials remediation. The asset include a timeline for returning all facilities to the condition 2