2011-01-ES Executive Summary - Limited Scope Performance Audit Parks and Recreation Facilities Asset Management

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Strategic Plan Outdated and Has Not Been Fully Implemented Recommendation 2.2: P&R should complete updating its 2004-2009 Strategic Plan. An ongoing process for updating its strategic plan, and reviewing a achieving strategic goals should also be developed. No Written Hazardous Materials Mediation Plan Recommendation 2.3: P&R should develop a plan to remediate hazardous materials issue its facilities, and integrate it into an overall asset managemen report on performance. The hazardous materials remediation plan measures implemented at each facility as well as cost estimates to remediate each identified hazardous condition. ADA Access Plan Not Integrated into Asset Management Plan Recommendation 2.4: P&R should integrate its ADA Access Plan into an overall asset management plan with a process to track and report on performanc Insufficient Periodic Maintenance Plan Recommendation 2.5: The Parks Maintenance Division should develop a comprehensive periodic maintenance plan that includes schedules for critical m components, such as roof painting and termite treatment. Lack of Plan to Reduce Maintenance and Repair Backlog Recommendation 2.6: P&R should develop a plan to reduce its backlog of deferred maintenance and repairs based on a current facilities condition an overall asset management plan with a process to track and report on performance. Insufficient Prioritization of Projects Recommendation 2.7: P&R should develop a method for prioritizing its facilities main projects that is based on asset management best practices. This priority on preventative maintenance and timely completion of mi are required. FINDING THREE:P&R’s BUDGETING PROCESS FOR FACILITIES MAINTENANCE AND REPAIRS IS INSUFFICIENT Budget Process Does Not Incorporate Facilities Data Recommendation 3.1 : P&R needs to develop and implement a budget process that incorporates facilities condition information reported by its Pa Divisions in order to sufficiently plan, prioritize, and budget corrective measures. Once budgeted, Operating funds should be e prioritized periodic maintenance and repair activities to preven the need for major repairs requiring CIP funds. Budget Process is Insufficient and Lacks Transparency Recommendation 3.2: P&R needs to develop and implement a budget process that incorporates assessing the condition of all of its facilities; p needs; planning its maintenance and repair activities and schedu performance, and outcomes in order to adequately budget for its operations and projects. 3