2011-01-ES Executive Summary - Limited Scope Performance Audit Parks and Recreation Facilities Asset Management

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Requiring project plans and status reports for maintenance and replacement, and new construction projects that clearly show tim progress. Supporting adequate resource allocations and budgets for operat Insufficient Process to Collect, Report, and Communicate Information Recommendation 4.4: P&R needs to develop and implement a process that adequately and timely coordinates the collection, reporting, and communication public, County Council, County Administration, P&R Administratio Parks Maintenance Divisions. Lack of Current Facilities Condition Assessment Recommendation 4.5: P&R should have a complete facilities condition assessment condu by qualified professionals. Historically Reactive Maintenance and Repair Recommendation 4.6: The Parks Maintenance Division should adopt proactive work schedules and practices that focus on preventative maintenance. P&R Does Not Have Performance Measures for Facility Conditions Recommendation 4.7: P&R should establish clear and reliable performance measures tha permit tracking the condition of its facilities over time. Insufficient Monitoring of and Reporting on Relevant Performance Measures for Facilities Management Recommendation 4.8: P&R should implement a system to track progress toward achieving its strategic goals for facilities. P&R should develop relevant and measures to monitor and report on improvement of facilities conditions. The Department also needs to implement a formal program for regular inspection of an components, such as roofs, mechanical and electrical systems, and wood components prone to termite infestation. CONCLUSION The County has an opportunity to establish a new direction regar infrastructure and capital assets that stresses the need to take focus on preventative maintenance. By implementing recommendations and best practices in asset management to improve its planning, budgeting, operations, the Department of Parks and Recreation can better achieve its st “safe, clean, enjoyable, accessible and aesthetically pleasing facilities.” The timing for implementation of the recommendations included in the priority placed by elected officials and the DepartmentÓs ad rehabilitating the CountyÓs Parks and Recreation facilities. A d and elected officials to establish an acceptable implementation immediate need for a comprehensive facilities asset management s monetary and human resource constraints, should be initiated. It must be recognized, however, that implementation will, at a minimum, require the commitment o auditors suggest that the Department of Parks and Recreation imm of and timing for implementation of the recommendations and comm to the County Administration, Council, and public, and provide r DepartmentÓs progress to stakeholders. 5