2009-12-31 (2009 PONC Annual Report to the Mayor)

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(e) Adjournment — Meetings may be adjourned at any time by vote, and unless otherwise specified in the motion, every adjournment shall be deemed to be until the next meeting of the Commission. (f) Continuation of decision making — Any matter which fails to be validated by a majority concurrence of the Commissioners present may be continued to any subsequent regular meeting. (g) Effective date of Commission decision — Unless a specific effective date is set forth, the effective date of a decision rendered by the Commission shall be the date of the meeting at which such valid decision was made. (h) Site visits policy — Site visits shall be conducted according to the provisions of HRS § 92 -3.1. (1) Site visits conducted by the full Commission shall be properly noticed and conducted according to PONC meeting practices including ADA accessibility. All discussion shall be "on the record" and no decision making shall occur while on the visit. (2) Site visits may be conducted by up to two commissioners on an informal basis with no report to the Commission required. Any report which may be given must be put on the agenda of the meeting at which the report will be given. (3) Site visits may be conducted by up to four commissioners as assigned by the Commission at a regular PONC meeting. There shall be a prescribed scope of work and a report shall be made to the Commission. The report must be put on the agenda of the meeting at which the report will be given. Discussion of the report must be put on the agenda of the meeting at which the discussion will occur. (4) Site visits shall be respectful of private property, and lacking owner permission to enter the subject property, shall be conducted from nearby or adjacent properties as appropriate. (Commissioners shall work with the Department of Finance to receive permission onto private property from the landowner or their representative only and not rely upon public encouragement to enter onto private property). 6 -5 MINUTES (a) Minutes — In accordance with HRS § 92 -9, the Commission shall keep written minutes of all meetings. Unless otherwise required by law, neither a full transcript nor a recording of the meeting is required, but the written minutes shall give a true reflection of the matters discussed at the meeting and the views of the participants. (1) The date, time, and place of the meeting; -5 - (Revised 6108109)