2009-12-31 (2009 PONC Annual Report to the Mayor)

Home

(2) The Commissioners recorded as either present or absent; (3) The substance of all matters proposed, discussed, or decided; and a record, by individual Commissioner, of any votes taken; and (4) Any other information that any Commissioner requests be included or reflected in the minutes. The minutes shall be public record and shall be available within thirty days after the meeting except where such disclosure would be inconsistent with HRS § 92 -5 or Section 13 -20 of the Charter; provided that minutes of executive meetings may be withheld so long as their publication would defeat the lawful purpose of the executive meeting, but no longer. (b) The Public may obtain information from the Secretary regarding the minutes. 6 -6 OFFICERS AND THEIR DUTIES (b) Presiding Officer — The Chair shall be the presiding officer of the Commission and the Vice Chair shall be the presiding officer in the absence of the Chair. The presiding officer shall: (1) Open all meetings of the Commission by taking the chair and calling the meeting to order; (2) Call for the approval of the minutes of any preceding meetings when a quorum is present; (3) Maintain order and proper decorum based on Robert's Rules of Order; (4) Announce the business before the Commission in the order prescribed by these rules; (5) Review all matters properly brought before the Commission, call for votes upon the same and announce the results; (6) Appoint all committees unless otherwise ordered by the Commission; (7) Authenticate by signature all acts of the Commission as may be required by law, unless delegated to the Director; (8) Do and perform such other duties as may be required by law, or such as may be properly appertain to such office; - 6 - (Revised 6108109)