Kona Community Development Plan Action Committee Operating Guidelines

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VI. OFFICERS AND THEIR DUTIES Officers shall consist of a Chairperson and a Vice-Chairperson elected by the Action Committee annually. No member shall succeed himself or herself as Chair unless approved by the affirmative vote of a majority of those present In the event the Action Committee is not able to elect a Chair or Vice-Chair from among its members at its first meeting, the Planning Director or his/her authorized representative(s) shall act as a non- voting Chair until a Chair and/or Vice-Chair can be elected. The incumbent Chair or Vice-Chair may serve on a holdover basis for a term not to exceed ninety (90) days following any subsequent annual failure to elect a Chair or Vice-Chair. (a) The Chair shall be the Presiding Officer of the Committee and the Vice Chair shall be the Presiding Officer in the absence of the Chair. The Presiding Officer shall: (1) Open all meetings of the Action Committee by taking the chair and calling the meeting to order; (2) Call for the approval of the minutes of any preceding meetings; (3) Maintain order and proper based on Robert’s Rules of Order; (4) Review all matters properly brought before the Action Committee, call for votes upon the same and announce the results; (5) Appoint all subcommittees in accordance with the Sunshine Law; (6) Authenticate by signature all acts of the Action Committee as may be required by law; (7) Do and perform such other duties as may be required by law or that pertain to such office; (8) Make known all rules of order when so requested, and decide all questions of order; (9) Represent the Action Committee in all functions, as directed by the Action Committee or designate a representative from the membership of the Action Committee. VII. SUBCOMMITTEES a. Action Committee Members may organize subcommittees at their discretion and in accordance with the Sunshine Law. At least two (2) members should serve on each subcommittee. The facilitator for each subcommittee shall be a KCDPAC member; however, membership of the subcommittees is not restricted to KCDPAC members. VIII. MEETINGS a. Rules of practice. The Action Committee shall operate under Robert’s Rules of Order with modifications as may be adopted by the Action Committee. b. Ground Rules. Ground rules can help group discussions move forward more smoothly and make a meeting more meaningful and efficient. The Action Committee shall establish ground rules for their meetings. c. Regular meetings of the Action Committee will be held at least once a month at a time and place determined by the Committee at the previous meeting. Adjustments to this 3