Kona Community Development Plan Action Committee Operating Guidelines

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meeting schedule will be made to accommodate holidays and special circumstances as approved by the affirmative vote of a majority of those present . d. Special meetings of the Action Committee may be called by the Chair of the Action Committee when the date, time and place of such special meeting are announced prior to adjournment of a regular meeting; otherwise a special meeting can be called only upon the publication of a notice of such meeting in at least two daily newpapers of general circulation in this county at least twenty-four hours in advance of such meeting. In addition to the above requirements, notice must be provided of such special meeting in accordance with the Sunshine Law. (See section 13-20(c), County Charter) e. The draft agenda for the upcoming meeting shall be established at the end of each meeting by the Action Committee. The Chairperson, the Planning Director or his/her authorized representative(s) may add items to the agenda prior to the filing of public notice. IX. NOTICE a. The Action Committee shall give written public notice of any regular or special meeting which shall include an agenda listing all items to be considered at the meeting as well as the date, time, and place of the meeting. The notice shall be filed in the Office of the County Clerk for public inspection at least six (6) calendar days before the meeting and shall also be posted at the site of the meeting whenever feasible. Should the written notice be untimely filed, the meeting shall be canceled, a notice canceling the meeting shall be posted at the place of the meeting, and no meeting shall be held. b. The Action Committee shall not add items to the agenda, once filed, without a two- thirds recorded vote of all members to which the the Action Committee is entitled; provided that no item shall be added to the agenda if it is of reasonably major importance and action thereon by the Committee will affect a significant number of persons. c. The Action Committee shall maintain a list of names and addresses of persons who request notification of meetings and shall mail a copy of the notice to such persons at their last recorded address no later than the time the agenda is filed X. QUORUM AND TRANSACTION OF BUSINESS a. A majority (five (5)) of all members to which the Action Committee is entitled shall constitute a quorum to transact business. b. The affirmative vote of a majority of those members present shall be necessary to take any action. c. Members shall inform the Recorder when they are unable to attend a scheduled meeting at their earliest convenience to ensure that there will be a quorum to conduct a meeting. XI. PUBLIC STATEMENTS a. Public participation shall be encouraged. The Action Committee shall afford all interested persons an opportunity to submit data, or written testimony on any agenda 4