Redistricting Commission Rules of Procedure

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ii. The members of the Commission recorded as either present or absent; ill. The substance of all matters proposed, discussed, or decided, and a record, by individual member, of any votes taken; and iv. Any other information that any member of the Commission requests be included or reflected in the minutes. b. Availability. The minutes shall be public records and shall be available within thirty (30) days after the meeting except where such disclosure would be inconsistent with Section 92-5, Hawaii Revised Statutes, or Section 13-20 of the Hawaii County Charter. Minutes of executive meetings may be withheld only as long as their publication would defeat the lawful purpose of the executive meeting. XV. ATTORNEY AND SECRETARY TO THE COMMISSION a. Attornev. The attorney for the Commission shall be appointed by the Office of the Corporation Counsel, subject to confirmation by majority vote of the entire membership of the Commission. All requests for legal opinions shall be made through the Chairperson after discussion of the matter at a properly noticed meeting. All legal opinions will be distributed to the entire Commission and are subject to the attorney-client privilege. The duties of the attorney are as follows: i. Attend all meetings of the Commission and its Committees; ii. Ensure compliance with all applicable open meeting laws, rules, and procedural requirements; ill. Provide legal research and opinions to the Commission; and iv. Other duties as required. b. Secretary. The secretary to the Commission shall be designated by the County Clerk of the County of Hawaii, subject to confirmation by majority vote of the entire membership of the Commission. All assignments for the secretary shall be made through the Chairperson. The duties of the secretary are as follows: i. Take and transcribe all notes and minutes of the Commission and Committee meetings; ii. Prepare and post the meeting agenda; ill. Securing and preparing the meeting location; iv. Receive and distribute public testimony; V. Set-up and break-down video-conferencing equipment when required; and vi. Other duties as assigned. 8