2006 Planning Commission Rules - Laserfiche WebLink

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(1) To consult with the Commission’s attorney; (2) For any other specific purpose authorized by law. (f) Chance Meetings. The rules governing meetings shall not apply to any chance meeting, as defined by section 92-2, Hawaii Revised Statutes, at which matters relating to official business are not discussed. No chance meeting or electronic communication shall be used to circumvent the spirit or requirements of the meeting provisions to make a decision or to deliberate toward a decision upon a matter over which the Commission has supervision, control, jurisdiction, or advisory power. (g) Quorum. A majority (five) of all members to which the Commission is entitled shall constitute a quorum to transact business. (h) Minutes. The Commission shall keep written minutes of all meetings. Unless otherwise required by law, neither a full transcript nor a recording of the meeting is required, but the written minutes shall give a true reflection of the matters discussed and the views of the participants. The minutes shall include, but need not be limited to: (1) The date, time, and place of the meeting; (2) The members of the Commission recorded as either present or absent; (3) The substance of all matters proposed, discussed, or decided, and a record, by individual members, of any votes taken; and (4) Any other information that any member of the Commission requests be included or reflected in the minutes. The minutes shall be public records and shall be available within thirty days after the meeting except where such disclosure would be inconsistent with section 92-5, Hawaii Revised Statutes, or section 13-20 of the Charter; provided that minutes of executive meetings may be withheld so long as their publication would defeat the lawful purpose of the executive meeting, but no longer. (i) Procedure for Testimony at Public Hearings. The following procedures shall be followed when the applicant, the applicant’s representative, or members of the public desire to testify during public hearings before the Commission: (1) The person desiring to testify shall indicate his or her name and residence address. (2) The person testifying shall also indicate whether he or she is testifying on his or her own behalf or as a representative of the petitioner or an organization. (3) An original and nine copies of all written testimony offered by any person shall be submitted to the Commission prior to the time the person gives such testimony. 1-3