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Communication No. 12 -004: Letter dated February 23, 2012 to Chair Dominic Yagong and Members <br />of the Hawaii County Council, from Mayor Billy Kenoi, re: Transmittal of the Public Access, Open <br />Space and Natural Resources Preservation Commissions' 2011 Annual Report to the Mayor <br />Ms. Matsumura stated that Ms. Kelepolo informed her that the numbering system was off and the <br />communications should be changed to 12 -003 and 12 -004. <br />DEPARTMENT OF FINANCE REPORT <br />Due to the absence of Mr. Van Bergen, Ms. Kelepolo provided an updated acquisition status report for <br />their information. She reported that the County recently closed escrow on the purchase of the three <br />Kingman parcels in North Kona, two of which was purchased with open space funds. <br />OFFICE OF THE CORPORATION COUNSEL'S REPORT <br />Ms. Self stated that she will be putting together a power -point presentation on the review of how the <br />Commission functions and sunshine law training. She will do the presentation at the May meeting. <br />CHAIRPERSON'S REPORT <br />Ms. Matsumura had nothing to report since Ms. Self already addressed the sunshine law training. <br />NEW BUSINESS <br />Commission to discuss, review and revise the Suggestion Form and Assessment Criteria <br />Form <br />(the commissioners went into discussion reviewing the Suggestion Form) <br />Motion: Commissioner Moon moved to strike the second bullet point on page 2 of the suggestion <br />form to eliminate the boxes that say no, unknown, yes and if yes, please describe and the question <br />mark. Commissioner Freire suggested that the questions be numbered 1, 2, 3, 4, 5, & 6. <br />Seconded by Commissioner Freire; all members voted aye, motion carried. <br />2) Describe level of urgency (i.e. is property currently on the market /for how long, has an <br />active re- zoning /subdivision application been filed, high public use, etc.) ? �' <br />(the commissioners continued their discussion) <br />Motion: Commissioner Nicholson moved to revise #3 on page 2 of suggestion form to read: <br />Describe any special opportunities for acquisition that presently exist (i.e. special funding <br />available, landowner willing to participate in process, etc.) and remove the question mark and <br />boxes that say no, unknown and yes. Seconded by Commissioner Moon; all members voted aye, <br />motion carried. <br />-2- <br />