2013-01-28 South Kohala Community Development Plan Action Committee Minutes

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Concern was also expressed that the procedure for review of the application and the 40 notification made to the Planning Department of there to be no comments had not been 41 established. The AC members explained that the understood assignment was to review the 42 application to see if the AC should make comments and if comments were to be made to 43 inform the Planning Department and draft the comment for the AC to discuss and vote at the 44 next meeting (this meeting). Clarification was made that the recommendation was for no 45 comments to be made for this application. 46 ii.Procedures of the Sub-Committee for Permit Review 47 1)All communications are to be received by the Chair. 48 2)Without delay, upon receipt by the Chair communications will be distributed without 49 comment to all committee members. 50 3)All Permit Activity Submittals will be distributed as described above. 51 4)Permit Activity Submittals will be assigned to a Sub-Committee or a Sub-Committee will 52 be formed to review each submittal. 53 a.Request the Chair place the communication on the next meeting agenda for a 54 discussion about the relationship of the permit to the CDP; or 55 b.Decide that the Committee has no comment about the permit with regards to the 56 CDP – (amendment made to include the following) notification will be sent to the 57 AC members via email. 58 5)For easy reference and Annual Reports, all communications, received by the Committee 59 or made by the Committee, will be identified in the minutes/agendas with the following 60 format – Communication, year, sequential number: description. 61 Motion was made by Margaret Horwatt to accept the proposed communication procedures. 62 Kit Roehrig seconded the motion. Amendment suggested (reflected above and approval 63 given for the amendment by the maker of the motion and second) Unanimous approval 64 given. Motion Passed. 65 Discussion identified the need to relay to the committee the nature of the applications and if 66 possible (due to the size of the file) email the committee the application. At the very least 67 per meeting with the Planning Director the front page of the application which identifies the 68 type of application and includes a general description of the application will be sent. The 69 agenda should also list the permit applications reviewed by the Sub-Committee 70 iii.For the Permit Application received that day from the Planning Department for a Variance 71 request was made for the application to be reviewed by Mike Fischer. The comment period 72 is due 2/22/13. Application notification will be made to full AC. 73 b.Sub-Committee Reports and Updates 74 i.Waikoloa 75 Page 2 of 6