Rules of Practice and Procedure 04-25-13

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entered into the minutes of the meeting. A meeting closed to the public may be held only for one or more of the following purposes: (1) To consult with the Commission's attorney; (2) For any other specific purpose authorized by law. (f) Chance Meetings. The rules governing meetings shall not apply to any chance meeting, as defined by Section 92-2,Hawaii Revised Statutes, at which matters relating to official business are not discussed. No chance meeting or electronic communication shall be used to circumvent the spirit or requirements of the meeting provisions to make a decision or to deliberate toward a decision upon a matter over which the Commission has supervision, control,jurisdiction, or advisory power. (g) Quorum and Number of Votes Necessary to Validate Acts. A majority of all members to which the Commission is entitled shall constitute a quorum to transact business, and the concurrence of a majority of all members to which the Commission is entitled shall be necessary to make valid any action of the Commission. (h) Minutes. The Commission shall keep written minutes of all meetings. Unless otherwise required by law,neither a full transcript nor a recording of the meeting is required, but the written minutes shall give a true reflection of the matters discussed and the views of the participants. The minutes shall include,but need not be limited to: (1) The date,time, and place of the meeting; (2) The members of the Commission recorded as either present or absent; (3) The substance of all matters proposed, discussed, or decided; and a record, by individual member, of any votes taken; and (4) Any other information that any member of the Commission requests be included or reflected in the minutes. The minutes shall be public records and shall be available within thirty days after the meeting except where such disclosure would be inconsistent with Section 92-5, Hawaii Revised Statutes, or Section 13-20 of the Charter;provided that minutes of executive meetings may be withheld so long as their publication would defeat the lawful purpose of the executive meeting,but no longer. (i) Public statements on items on the agenda. (1) Public participation shall be encouraged. (2) The Commission shall recognize any member of the public who wishes to address an agenda item when that item is up for discussion. [t]The Chairperson may limit the length of any person's testimony as long as each speaker is accorded a minimum of three (3)minutes. The Chairperson may also give members of the public the opportunity to make comments at the 7-4