Rules of Practice and Procedure 04-25-13

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(2) The Commission shall file the notice in the Office of the County Clerk and in the Commission's office for public inspection at least six calendar days before the meeting. The notice shall also be posted at the site of the meeting whenever feasible. Agenda for meetings shall be established in advance at prior meetings by the Commission. The Chairperson may add items to the agenda prior to the filing of public notice. The Commission shall not add items to the agenda,once filed, without a two-thirds recorded vote of all members to which the Commission is entitled; provided that no item shall be added to the agenda in the manner provided herein, if it is of reasonably major importance and action thereof by the Commission will affect a significant number of persons. (3) The Commission shall maintain a list of names and addresses of persons who request notification of meetings and shall mail a copy of the notice to such persons at their last recorded address no later than the time the agenda is filed under subsection(2). (4) Notice of any special meeting shall be published in two newspapers of general circulation in the County at least twenty-four(24)hours in advance of the meeting,unless the date,time and place of the special meeting was announced prior to the adjournment of a regular meeting. (d) Emergency Meetings;Notice. An emergency meeting is a meeting in which the six calendar days notice requirement cannot be met. Such a meeting can only be held if there is a written finding that there is imminent peril to the public health, safety, or welfare and provided the following procedures are met: (1) The Commission states in writing the reasons for its findings; (2) Two-thirds of the members to which the Commission is entitled agree that the findings are correct and an emergency exists; (3) An emergency agenda and the findings are filed with the Office of the County Clerk and in the Commission's office; (4) Persons requesting notification pursuant to Rule 1-5(c)(3) are contacted by mail or telephone as soon as practicable; and (5) A notice of the meeting shall be published in two newspapers of general circulation in the County at least twenty-four hours prior to the meeting, or if the requirement with respect to publication of notice cannot be met because of insufficient time,the meeting notice shall be made by broadcasting a minimum of three announcements in the English language over an FCC licensed public radio station in the County or a television station with local audience. (e) Executive Meetings. The Commission may hold an executive meeting, closed to the public,upon an affirmative vote,taken at an open meeting, of two-thirds of the members present. The vote of each member on the question of holding a meeting closed to the public and the reason for holding such a meeting shall be recorded and 7-3