2013-07-17 Merit Appeals Board Minutes

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ADMINISTRATIVE SERVICES DIVISION Quarterly MAB Report April-June 2013 The following goals were established to measure timeliness of services provided to the departments by the Central HR office. These goals are also part of department's fiscal budget. #1 Goal - Conduct two department/agency audits each quarter on personnel files, temporary assignment records, postings, etc., to ensure compliance with personnel laws, rules, policies and procedures, collective bargaining agreements, and executive orders. Measure - Number of department audits conducted per quarter. Status- During the fourth quarter of the fiscal year, two department/agency audits were conducted (Liquor Control and Water Supply). #2 - Goal-With the exception of mass pay adjustments transactions, audit and approve properly completed and submitted payroll certification forms (Form 13s) within five workdays of receipt. Audit and approve mass ay adjustment payroll certification forms (Form 13s) within two weeks of the last form received. Measure- Number of payroll certification forms processed within timeframes. Status- During the fourth quarter of the fiscal year, a total of 613 Form 13s were processed. 100% of the forms were returned to departments within five workdays. There were no mass pay adjustment Form 13s during this period. #3 - Goal- Review and act upon properly completed and submitted Flexible Spending Plan change in status forms within two workdays of receipt. Measure- Number of Flexible Spending Plan change in status forms processed within timeframe. Status- During the fourth quarter of the fiscal year, a total of 29 Flexible Spending Plan change in status forms were processed. 100% of the forms were returned to departments within two workdays.