2013-03-08 Committee on the Status of Women Minutes

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Encumbered funds for the essay contest include:  $950 for gift cards for the teachers and winners.  $3,238.60 for the hotel, which includes the cost for lunch. A question was raised about encumbered funds. Nancy clarified that encumbered funds are funds that haven’t actually been spent yet and it is possible that the entire amounts encumbered aren’t actually spent. Those funds remain in the account for possible use toward other purposes. A follow up question was raised about what we intend to do with any funds left unexpended. Kimberly Schneider suggested looking at the needs of the committee’s projects as we go along since there are some other things that are coming up throughout the year. Nancy Kelly reported that the committee’s budget for next year got reduced by $2,000. The County is, right now, really tight with the revenue projection being flat. Unless the council is going to approve some sort of increase in revenue, we will not be able to get more money. Compared to other committees, CSW is fortunate because we have some money for projects. The total budget for next year will be $8,500.00 Nancy Kelly reported that at a previous meeting, the funds for Travel and Conference as well as Hall of Fame had been zeroed out. There appears to be $1,220 available for radio spots if the committee would like to fund radio ads. Katie Nova mentioned that we will have expenditures for other projects like mentoring. If we’re not doing the Hall of Fame and we can’t afford Teen Dating Violence, we can consider doing smaller activities. On the topic of mentoring, Nancy Kelly stated that there’s $500 allocated for mentoring, none of which has been spent yet. Farrah-Marie Gomes obtained money for Urgent Services Directory last month and will need vendor information prior to production to make the payment. This frees up about $400 to be used toward other committee activities. Farrah-Marie Gomes inquired about when we need to make final spending decisions for this year’s budget since the fiscal year ends soon on June 30, 2013. While no specific answer was provided, the committee is encouraged to make funding decisions soon. Treasurer’s report accepted. After the Treasurer’s report was accepted, Kimberly Schneider had the committee members, including Hazel Beck who is interested in becoming a member, introduce themselves and also officially welcomed Brooke Derby, a new member. VI. STATEMENTS FROM THE PUBLIC None VII. CORRESPONDENCE None 2