2014-02-20 Cost of Government Commission Minutes

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She informed the commission that for rule making purposes, the commission would have to hold public hearings, publish it and then submit for approval. Mr. Matsuda noted that since the meetings were set for the first and third Thursdays, in order to change that it, it would have to be the decision of the body. Ms. Garson affirmed and noted the commission would have to give proper notice. 9. DISCUSSION/ACTION REGARDING APPROACH TO TAKE TO TIMELY ACCOMPLISH MANDATE OF THE COST OF GOVERNMENT COMMISSION Ms. Garson stated a report will need to be completed in 11 months pursuant to the County Charter. Ms. Maddox wondered if anything had been implemented from the previous commission because she noted some carried over and if this commission’s time would be better served looking in other areas to move more quickly. Ms. Garson stated one of the first things the last Cost of Government Commission did was send a letter to everyone. Two letters went out, one went to those who had previous recommendations and ones that didn’t. She stated the commission could do that again, send out letters to all department heads and boards and commissions and ask them what was done with their previous recommendation and respond by a certain date. Ms. Maddox noted the letters looked good but it didn’t say what came back or whether or not the recommendations were implemented. Mr. Mitchell stated this is half of what the commission wants. Ms. Kelly stated if the commission already has the answers, it would just be copied. Ms. Garson replied that it came from the last commission. Ms. Maddox inquired that when the letters were sent out with what the recommendations were, did the departments and boards and commissions respond and share what they implemented or not? Ms. Kierkiewicz stated essentially this commission wants to know if what the last commission recommended was implemented. The departments could respond by a certain date and the commission could schedule follow-up meetings to interview the departments. Ms. Garson stated that could be done now. She also said the commission could decide how they would want the report done; the last commission outlined in their report the procedure they followed and what they did. The letters can be sent out but the commission has to authorize the Chairperson to sign those letters. Ms. Maddox asked if the communication could be online. 4