2014-03-06 Cost of Government Commission Minutes

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changing the deadline to April 17 would be more reasonable. Ms. Garson replied April 7 would good so that the responses can be agendized for the next meeting. 6. DISCUSSION/ACTION REGARDING APPROACH TO TAKE TO TIMELY ACCOMPLISH MANDATE OF THE COST OF GOVERNMENT COMMISSION Ms. Garson passed out the County of Hawai‘i’s Annual Report 2012-13 which talked about last year’s accomplishments. She said there is another larger annual report that has each department’s goals, objectives and performance measures which they are trying to put on the County’s website. Ms. Maddox stated there are lots of other resources on the website that will help the Commissioners understand what the departments are doing and their priorities. She also noted that looking at the previous commission’s minutes posted on the website gives an idea of their process and procedures were. She asked Mr. Matsuda if he would share how the previous commission worked through its process. Mr. Matsuda replied the recommendations were made from data collected from the individuals. If more information was needed, they would have gone back to the individuals; however, the responses the commission received sufficed for their purposes. Mr. Matsuda stated the group worked together in coming up with the recommendations. Ms. Garson gave an example of a previous recommendation. She said the Department of Environmental Management came forward and wanted the Department of Water Supply to have the ability to turn off water for wastewater delinquencies. The Department of Environmental Management said this would make life easier if the Department of Water Supply could turn off the water for these delinquencies. It basically came from one department and the commission said it would be a good idea and it’s now in the process of getting done. Ms. Maddox asked if anyone had questions in terms of their process. Ms. Kierkiewicz replied everyone is on the same page. 7. ITEMS TO BE PLACED ON NEXT AGENDA 8. DISCUSSION REGARDING LOCATIONS/DATES/TIMES OF FUTURE MEETINGS/VIDEO CONFERENCING Ms. Maddox said the next meeting is scheduled for March 20 and she will be off island at the time; Ms. Kierkiewicz, as the Vice Chair, has the ability to chair the meeting in her absence as long as there is sufficient agenda items and quorum. She also noted that Mr. Perry would be off island as well. Ms. Garson said the March 20 meeting can still be on and if there won’t be a quorum, the meeting can be cancelled. She also noted that videoconferencing from the Kona Council Conference Room will be available for that meeting. 6