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b. Ground Rules. Ground rules can help group discussions move forward more <br /> smoothly and make a meeting more meaningful and efficient. The Action Committee <br /> shall establish ground rules for their meetings. <br /> c. Regular meetings of the Action Committee will be held at least once a month on the <br /> third Thursday of each month at the Keaau Community Center from 3:00 p.m. to 6:00 <br /> p.m. Adjustments to this meeting schedule will be made to accommodate holidays <br /> and special circumstances as approved by the affirmative vote of a majority of the <br /> Members present. <br /> d. Special meetings of the Action Committee may be called by the Chair of the Action <br /> Committee when the date, time and place of such special meeting are announced <br /> prior to adjournment of a regular meeting; otherwise a special meeting can be called <br /> only upon the publication of a notice of such meeting in at least two daily newspapers <br /> of general circulation in this county at least twenty-four hours in advance of such <br /> meeting. In addition to the above requirements, notice must be provided of such <br /> special meeting in accordance with the Sunshine Law. (See section 13-20(c), <br /> County Charter) <br /> e. The draft agenda for the upcoming meeting shall be established at the end of each <br /> meeting by the Action Committee. The Chairperson, the Planning Director or his/her <br /> authorized representative(s) may add items to the agenda prior to the filing of public <br /> notice. <br /> IX. NOTICE <br /> a. The Action Committee shall give written public notice of any regular or special <br /> meeting which shall include an agenda listing all items to be considered at the <br /> meeting as well as the date, time, and place of the meeting. The notice shall be filed <br /> in the Office of the County Clerk for public inspection at least six (6) calendar days <br /> before the meeting and shall also be posted at the site of the meeting whenever <br /> feasible. Should the written notice be untimely filed, the meeting shall be canceled, a <br /> notice canceling the meeting shall be posted at the place of the meeting, and no <br /> meeting shall be held. <br /> b. The Action Committee shall not add items to the agenda, once filed, without a two- <br /> thirds recorded vote of all members to which the the Action Committee is entitled; <br /> provided that no item shall be added to the agenda if it is of reasonably major <br /> importance and action thereon by the Committee will affect a significant number of <br /> persons. <br /> c. The Action Committee shall maintain a list of names, mailing and e-mail addresses of <br /> persons and community and homeowner associations who request notification of <br /> meetings and shall mail a copy of the notice to such persons at their last recorded <br /> address no later than the time the agenda is filed. Additionally, all email addresses on <br /> the list shall be automatically sent the meeting agendas and minutes of previous <br /> meetings, unless notified otherwise. <br /> X. QUORUM AND TRANSACTION OF BUSINESS <br /> a. A majority (five (5)) of all members to which the Action Committee is entitled shall <br /> constitute a quorum to transact business. <br /> b. The affirmative vote of a majority of those members present shall be necessary to <br /> take any action. <br /> 4 <br />