2014-04-17 Cost of Government Commission Minutes

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will discuss recommendations for the Police Department at a meeting before doing the final report and at that point, a draft can be sent out and ask the department for comments. Mr. Matsuda asked if the department heads could come to their meeting when they are discussing the recommendations. Ms. Garson said you can ask them. Ms. Garson said as the group is doing their report, she anticipates the subcommittees will have a working relationship with the department personnel they are working with and would be able to ask them if they have any comments or would like to change anything on the report. Ms. Maddox stated her concern would be to confirm her understanding of the information received and give the department an opportunity to review the draft and be able to add information or make changes. Ms. Garson said some subcommittees might have two meetings with their departments; one for information gathering and the next to do a little more research once the information is received. Mr. Perry agreed. Ms. Garson said she would send out a chart for the subcommittees to use for their meetings as well as send an email out the departments, ccing the respective subcommittee members, informing the departments to expect a call or email from the subcommittee member to schedule a meeting. Ms. Kelly asked if acknowledgment letters were going to be sent out for the correspondence received. Ms. Maddox said yes. Ms. Maddox asked if they needed to go back to Communication No. 2014 -077 since she requested it to be pulled forward. Ms. Garson replied that it is back on the table. Motion and Vote (Communication No. 2014 -077): Mr. Matsuda moved to file this communication. The motion was seconded by Mr. Espejo and all commissioners present voted aye. Ms. Maddox said as soon as the emails to the departments are sent out, the Commissioners have the ability to make contact with departments. Those who are going as a team need to make contact with one another and coordinate their schedules. Ms. Espejo asked if the Commissioners were going to ask the department heads when they were available and then schedule from there. Ms. Garson said yes, they can ask for the department head's availability and maybe give them a two week window, whichever is convenient. She said the email to the departments will come from Ms. Kualii who will introduce the subcommittee members and they can start communication from there. 9. ITEMS TO BE PLACED ON NEXT AGENDA Ms. Maddox noted there are a couple more responses that came in that will be on the next agenda. Items #1, 2, 3, 4 and 5 will be placed on the next agenda. Ms. Garson said not to include item #5 as it can be discussed in the communication. Ms. Maddox asked the status of having the energy coordinator present. Ms. Garson ii to]